Template

Logan City Council Carpool Vehicle Checklist

10+

This carpool vehicle checklist helps fleet managers and drivers assess vehicle condition before use. It covers appearance, exterior panels, glass, wipers, exterior lighting, tyres, and under-bonnet checks including oil, coolant, battery, transmission fluid, and washer reservoir. Capture photos, unit and registration details, odometer reading, and next service due, then sign off. Ideal for councils and organizations managing shared or pool vehicles to maintain safety and compliance.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template

Monthly Vehicle Check Checklist

This monthly vehicle check template helps drivers and teams verify roadworthiness and compliance. Inspect tyres, lights, brakes, mirrors, seatbelts, bodywork, and safety equipment, and record mileage and vehicle details. Check fluid levels under the bonnet, including oil, coolant, washer and brake fluid. Capture photos of vehicle exterior, cab and storage areas, and document defects for follow-up. Includes prompts for electrics, cleanliness, and additional notes, plus signature fields to confirm completion. Ideal for fleets and company vehicles.

by Nicky Redpath, from the Community

30+

Get

Template

Security Vehicle Handover and Takeover Inspection

This security vehicle inspection checklist supports handover and takeover between drivers or shifts. Record vehicle details, mileage and registration, capture photos of damage, and verify exterior lighting, body and glass, tyres and wheels, dashboard indicators, wipers, washer fluid, gauges, and interior condition. Confirm required documentation and service history, note last service date and odometer reading, and collect signatures from both drivers to ensure accountability. Designed for security teams and fleet managers to keep vehicles safe, compliant and ready for service.

by Jonathan Hart, from the Community

Get

Template

Monthly Vehicle Inspection Checklist

Use this monthly vehicle inspection template to standardize checks across your fleet. Log car registration, odometer reading, and service due date and kilometers. Inspect ignition key condition, windscreen and wipers, exterior damage, and signs of leaks under the vehicle or in the engine bay. Check oil, washer fluid, coolant, power steering, and transmission fluid levels. Verify tire wear and pressure including the spare, air conditioning, all lights and indicators, and mirror condition and alignment. Confirm first aid kit contents, fire extinguisher validity, required PPE such as safety glasses and face masks, and the jack and wheel spanner. Note additional issues and capture a signature.

by Tiana Brady, from the Community

10+

Get

Template

Fleet Vehicle Monthly Inspection Checklist

Conduct consistent fleet vehicle safety checks each month with this inspection template. Review vehicle details and odometer, tire tread and pressure, wheels and lugs, lighting and signals, oil and fluid levels, battery, and windshield wipers. Verify cabin safety equipment including seat belts, horn, fire extinguisher, first aid kit, and jack. Inspect exterior panels and license plates, and confirm paperwork such as insurance, registration, and vehicle use policy. Capture photos, record defects, and sign off to maintain compliance and roadworthiness.

by Shayne Dinkle, from the Community

20+

Get

Template

Daily Vehicle Safety Check

This Daily Vehicle Check template helps drivers and fleet teams complete pre use inspections and record findings. Sections include vehicle details and odometer, bodywork and cleanliness, tyres and spare, lights and electrics such as headlights, indicators, brake and reverse lights, horn, wipers and washers, interior condition and seat belts, mirrors, under bonnet checks for oil, coolant, washer and brake fluids, and alarm function. Capture signatures, date and location to verify roadworthiness and support compliance.

by Mark Ardron, from the Community

10+

Get

Template

Monthly Vehicle Safety Checklist

This monthly vehicle safety checklist helps drivers and fleet managers record essential checks and keep vehicles roadworthy and compliant. Capture vehicle details such as registration, make, mileage, driver, and inspection date. Inspect exterior condition, windows and mirrors, wipers, tires and tread, lights and signals, horn, and look for leaks. Verify fluid levels for engine oil, coolant, washer and brake or clutch fluids, and battery condition. Assess interior cleanliness, visibility, mirrors, seat belts, warning lights, foot and hand brakes. Log defects, add photos, set corrective actions, and sign off.

by Joseph Gresty, from the Community

Get