Template

DEFRA Fleet Vehicle Inspection Checklist

by Steve Whiteside, from the Community

10+

Use this DEFRA fleet vehicle inspection template to standardize daily or weekly checks across your fleet. The checklist covers documentation (operator licence, MOT and tax), lights and reflectors, cab condition and seat belts, mirrors and cameras, steering and service brakes, parking brake, wipers and washers, engine bay fluids and leaks, exterior damage and mud flaps, tyres and wheel nut indicators, driver logbooks and defect books, load securing devices, and specialist equipment such as lorry loaders, hook lifts, and skip/plant bodies including LOLER service tags. Capture photos, note advisories, and sign off to keep vehicles roadworthy and compliant.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
OPS 1 Facilities Vehicle Inspection Report
Use this facilities vehicle inspection report to assess vehicle readiness and safety. The checklist covers exterior and interior condition, seat belts and lights, fluids and brakes, leaks, battery and horn, and documentation such as manuals, fleet guide pack, and accident report forms. Log defects and damage, capture photos, and certify completion with a sign-off. Suitable for daily or monthly checks to keep vehicles roadworthy, support fleet management, and maintain compliance.
by Richard Simmons, from the Community
Downloads: 10+
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Template
Light Vehicle Inspection Checklist
Use this light vehicle inspection checklist to support daily pre start checks and ongoing fleet maintenance. Sections cover vehicle details and service history, exterior and body condition, visibility and mirrors, lights and indicators, tires and wheel fittings, brakes and park brake, steering and horn, wipers and washer fluid, engine and fluids including coolant, clutch, power steering and brake fluid, battery and leaks, safety equipment such as first aid kit, sharps kit, fire extinguisher and water, PPE and tools including jack and wheel brace, cargo barriers, tow bar, roof or ladder racks and load security, documentation and registration, and general condition. Record defects with comments and photos, escalate issues to the fleet manager, and capture signatures to confirm completion.
by GIDEON KATI, from the Community
Downloads: 10+
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Template
Monthly Vehicle Safety Checklist
This monthly vehicle safety checklist helps drivers and fleet managers record essential checks and keep vehicles roadworthy and compliant. Capture vehicle details such as registration, make, mileage, driver, and inspection date. Inspect exterior condition, windows and mirrors, wipers, tires and tread, lights and signals, horn, and look for leaks. Verify fluid levels for engine oil, coolant, washer and brake or clutch fluids, and battery condition. Assess interior cleanliness, visibility, mirrors, seat belts, warning lights, foot and hand brakes. Log defects, add photos, set corrective actions, and sign off.
by Joseph Gresty, from the Community
Downloads: 0
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Template
Daily Vehicle Check for Delivery Fleets
Use this daily vehicle check template to complete a quick pre-trip inspection for delivery and service vehicles. Verify cab cleanliness, first aid kit and fire extinguisher presence, fuel cards, horn, mirrors and windscreen, wipers and washers, oil and coolant levels, lights and indicators, steering and brakes, and tyre condition and wheel nuts. Capture comments and photos of any damage, record registration and odometer readings, and sign off to confirm roadworthiness. Standardize checks, schedule maintenance faster, and keep your fleet compliant and safe.
by Matthew Flanagan, from the Community
Downloads: 20+
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DEFRA Fleet Vehicle Inspection Checklist

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OPS 1 Facilities Vehicle Inspection Report

Light Vehicle Inspection Checklist

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OPS 1 Facilities Vehicle Inspection Report

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