Template

Damage Report Form

by alfie caldecott, from the Community

Use this flexible Damage Report Form to document new incidents quickly and accurately. Capture driver name, date and time, incident location, detailed description of the incident and damage, and attach photos for evidence. Ideal for transport and logistics teams managing vehicle and asset damage, this template standardizes reporting to support timely follow up and safer operations. Templates in the Public Library are examples only and should be reviewed for suitability.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Enigma Vehicle Inspection Checklist
Use this Enigma Vehicle Inspection checklist to document vehicle details and condition before and after use. Capture registration, color, mileage, and note existing damage such as chips, rust, dents, scratches, and extensive damage. Record fuel purchase dates and amounts, and log specific damage descriptions with photos if needed. The form includes sections for outgoing and incoming driver signatures to acknowledge the vehicle’s state at handover. Ideal for fleet managers and transport teams to standardize checks and support safety and compliance processes. Templates in the Public Library are examples only and should be reviewed for suitability in your jurisdiction.
by Nilpa Shah, from the Community
Downloads: 0
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Template
Site Incident Report Form
Use this site incident report form to document workplace events accurately and consistently. Capture site name, location, date and time of the incident and when it was reported, employee and supervisor details, witness names and contacts, and a clear description of the task and how the incident occurred. Record any damage or loss, immediate actions taken, photos of damage, and whether emergency services attended, including officer details. Assess post-incident risk, assign follow-up actions, and obtain employee and investigating manager signatures to support safety, compliance, and continuous improvement.
by Rick Todd, from the Community
Downloads: 30+
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Template
Vehicle Damage Report
This Vehicle Damage Report template helps fleets document incidents quickly and accurately. Capture driver and vehicle identifiers (license, VIN, rego, make and model), time, location, weather, and cause of damage. Add detailed incident descriptions, sketches, and unlimited photo evidence of vehicles and surroundings. Record other parties’ information, degree of damage, and witness statements. Complete acknowledgments with digital signatures from the driver and fleet manager to create a compliant record that supports insurance claims and internal safety reporting.
by T Chami, from the Community
Downloads: 0
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Template
Vehicle Damage Report Form
Use this Vehicle Damage Report form to record all details after an incident involving a company or fleet vehicle. Capture driver and vehicle identifiers, time, location, weather, damage description, and cause. Add photos, sketches, and notes, and document other parties involved and witness statements. Collect digital signatures from the driver and fleet manager to complete the report and streamline insurance claims and internal incident investigations.
by OSWIN BLEASE, from the Community
Downloads: 0
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Enigma Vehicle Inspection Checklist

Use this Enigma Vehicle Inspection checklist to document vehicle details and condition before and after use. Capture registration, color, mileage, and note existing damage such as chips, rust, dents, scratches, and extensive damage. Record fuel purchase dates and amounts, and log specific damage descriptions with photos if needed. The form includes sections for outgoing and incoming driver signatures to acknowledge the vehicle’s state at handover. Ideal for fleet managers and transport teams to standardize checks and support safety and compliance processes. Templates in the Public Library are examples only and should be reviewed for suitability in your jurisdiction.

by Nilpa Shah, from the Community

Get

Template

Site Incident Report Form

Use this site incident report form to document workplace events accurately and consistently. Capture site name, location, date and time of the incident and when it was reported, employee and supervisor details, witness names and contacts, and a clear description of the task and how the incident occurred. Record any damage or loss, immediate actions taken, photos of damage, and whether emergency services attended, including officer details. Assess post-incident risk, assign follow-up actions, and obtain employee and investigating manager signatures to support safety, compliance, and continuous improvement.

by Rick Todd, from the Community

30+

Get

Template

Vehicle Damage Report

This Vehicle Damage Report template helps fleets document incidents quickly and accurately. Capture driver and vehicle identifiers (license, VIN, rego, make and model), time, location, weather, and cause of damage. Add detailed incident descriptions, sketches, and unlimited photo evidence of vehicles and surroundings. Record other parties’ information, degree of damage, and witness statements. Complete acknowledgments with digital signatures from the driver and fleet manager to create a compliant record that supports insurance claims and internal safety reporting.

by T Chami, from the Community

Get

Template

Vehicle Damage Report Form

Use this Vehicle Damage Report form to record all details after an incident involving a company or fleet vehicle. Capture driver and vehicle identifiers, time, location, weather, damage description, and cause. Add photos, sketches, and notes, and document other parties involved and witness statements. Collect digital signatures from the driver and fleet manager to complete the report and streamline insurance claims and internal incident investigations.

by OSWIN BLEASE, from the Community

Get

Damage Report Form

About author

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Enigma Vehicle Inspection Checklist

Site Incident Report Form

Vehicle Damage Report

Vehicle Damage Report Form

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Enigma Vehicle Inspection Checklist

Site Incident Report Form

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Vehicle Damage Report Form