Template

Retail Handover Inspection Checklist

by Joubert Coetzee, from the Community

10+

Use this retail handover inspection template to guide tenant takeovers and handbacks. Capture site details, tenant and shop number, meter readings, and evidence. Check doors, locks, keys, shopfront, windows and glass, electrical DB, plugs and lights, floor and wall finishes. Confirm signage and internal layout approvals, deposits and lease documents. Verify fire hose reels and extinguishers, toilets and basins, HVAC service records, ceilings and bulkheads, and certificate of compliance. Note required actions, compliance status, attach photos, and record tenant and centre management signatures.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
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Use this tenant check-out inventory template to record a property’s condition at move-out and ensure a smooth handover. Capture exterior and interior issues, cleanliness, and any damage; verify doors, windows, gutters, walls, and steps; and document kitchen, bathroom, and living areas. Log returned keys and take gas, electricity, and water meter readings. Check electrical and heating systems, alarms, lighting, ventilation, and insulation. Confirm safety compliance such as gas and electrical certificates, PAT testing, and carbon monoxide detectors. Add photos, notes, and signatures from the tenant and inspector to complete the checkout.
by Big Red House, from the Community
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Use this comprehensive property inventory template to manage tenant check-ins and check-outs with confidence. Capture landlord and tenant details, key sets, and utility meter readings. Inspect every room and area, including lounge, kitchen, bedrooms, bathrooms, corridors, stairs, and garden. Record condition of surfaces, fixtures, appliances, and furnishings; note damp or mould, odors, and damages; attach photos for evidence. Verify appliances, extractors, lighting, and heating. Include notes on personal belongings, cleanliness, and required actions. Conclude with tenant and inspector signatures to finalize a clear, auditable handover.
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Tenant Check-Out Inventory
This tenant check-out inventory template helps landlords and property managers document the condition of rooms and fixtures when a tenant leaves. Capture keys returned, meter readings, furniture and bed condition, ensuite checks (toilet, sink, shower), overall cleanliness, repairs required, photos, and signatures from both tenant and landlord. Designed for HMOs and rental properties, it streamlines handover, supports deposit assessments, and reduces disputes by keeping clear, consistent records across every checkout.
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Tenant Premises Fire Risk Checklist
Use this tenant premises fire risk checklist to assess key safety controls and compliance items across leased spaces. Review sprinkler coverage, lighting, electrical outlets and DB boards, stacking heights, storage of flammables, HVAC and ventilation, temporary appliances, smoke detection panels, gas installations and commercial kitchen equipment. Confirm critical documentation including Electrical and Gas Certificates of Compliance, Fire Clearance, Occupation Certificate, and extraction cleaning records. Verify escape routes are clear and note any issues for follow-up by facilities and tenant representatives.
by Joubert Coetzee, from the Community
Downloads: 10+
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Retail Handover Inspection Checklist

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