Template

VDAR Asset Condition Report

by Sammy Uddin, from the Community

10+

Use this VDAR template to complete a structured asset condition survey for buildings and plant. Inspect systems including HVAC, electrical, fire safety, security, mechanical, and water services. Record location and floor, manufacturer, model, serial number, and accessibility. Assess controls, environment suitability, damage, health and safety concerns, and isolation. Capture condition and priority grades, contract scope, liability, comments, and photo evidence to support maintenance planning and risk management.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
HVAC Asset Condition Report (Mechanical)
Document HVAC and mechanical assets with this asset condition report template. Capture location and facility details, asset ID and description, electrical ratings, discipline and component, and equipment types such as chillers, AHUs, FCUs, fans, dampers and controls. Record manufacturer, model and serial numbers, remaining capacity, install year, and apply condition ratings from P6 Excellent to P1 Dangerous. Select repair codes, describe defects, list rectification work and quantities, set due year, estimate replacement costs, and attach photos for a complete maintenance plan.
by Patrick Vandeleur, from the Community
Downloads: 10+
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Template
Building Asset Component and Condition Audit
This building asset component and condition audit checklist helps facilities and property teams assess the condition of structures, finishes, and services across a site. Review foundations, walls, roofing, gutters and downpipes, height safety systems, solar, HVAC units, lighting, doors and windows, water systems, electrical boards, roller doors, generators, tanks, ramps and stairs, and interior fitout. Capture model numbers, capacities and kW ratings, record images, apply condition ratings, and log maintenance requests. Verify life safety systems including fire equipment, exit and emergency lighting, and security systems. Include kitchens, kitchenettes, bathrooms, internal lighting, and lifts or auto doors to create a comprehensive asset register and prioritize maintenance programs.
by Ellie Young, from the Community
Downloads: 0
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Template
Fire Asset Condition Report
Use this Fire Asset Condition Report to document the condition of building fire systems and related electrical assets. Capture location, facility and building details, then record asset particulars such as ID, description, manufacturer, model and serial number. Select the discipline and equipment including hydrants, hose reels, sprinkler systems, foam monitors, pump sets, extinguishers, alarms and detection and VESDA. Note sub equipment, remaining capacity and install year. Apply a clear condition rating from excellent to dangerous, add predefined repair codes with quantities, describe defects and required work, set a rectification due year, estimate budget and attach photos. This template supports compliance and planned maintenance across complex sites such as port precincts and industrial facilities.
by Patrick Vandeleur, from the Community
Downloads: 0
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Template
Asset Verification Inspection
Use this Asset Verification Inspection checklist to confirm assets in the field and at the desk. Capture asset details including tag visibility, serial number, current location, and condition. Attach photos, note last inspection date, and verify items against the asset register. Designed to support routine audits and record keeping across facilities and operations, this template helps standardize verification and improve accuracy.
by Ikhsan Fachruddin, from the Community
Downloads: 0
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VDAR Asset Condition Report

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You might also like

HVAC Asset Condition Report (Mechanical)

Building Asset Component and Condition Audit

Fire Asset Condition Report

Asset Verification Inspection

You might also like

HVAC Asset Condition Report (Mechanical)

Building Asset Component and Condition Audit

Fire Asset Condition Report

Asset Verification Inspection