Template

Maintenance Work Order Template

60+

Use this maintenance work order template to standardize how you capture client details, job scope, labor, materials, costs, and sign-offs. Ideal for facilities and property maintenance teams, it supports accurate estimates, clear instructions, and traceable approvals. Customize fields, attach notes, and track status to improve scheduling, communication, and service quality across recurring and urgent maintenance tasks.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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SafetyCulture

Free 1,000+ Workplace Checklists & Templates created by the SafetyCulture team.

Template
Basic Work Order Template
Use this basic work order template to capture client details, define scope of work, list tasks, and estimate labor, materials, and costs. Assign technicians before dispatch, attach photos for context, and validate authorization with client e-signatures. Ideal for construction, maintenance, and field service teams, the template standardizes requests, clarifies responsibilities, and streamlines scheduling and billing. Adapt the fields to match your workflows and local requirements; always confirm compliance with your organization’s policies and regulations.
by Linda Martin, from the Community
Downloads: 10+
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Template
Maintenance Work Sheet Template
Use this Maintenance Work Sheet template to document maintenance jobs from start to finish. Capture client or site details, job number, preparer, and date. Record job details and a description of works completed, note whether the job is fully completed, and list any further work required. Log time in and time out, obtain a customer signature, and attach completion photos. Track other costs, materials, and equipment with receipt photos, and add notes or additional photos as needed. This template helps standardize maintenance workflows, improve record keeping, and support accurate reporting for facility and field service teams.
by Dean Costantin, from the Community
Downloads: 10+
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Template
Facilities Maintenance Work Order Form
Use this facilities maintenance work order form to log the CAFM works order number, client and site details, and the tasks completed. Capture required before and after photos, describe the work performed, and note any additional works still required. Technicians can sign off the job on completion for clear records and handover. Ideal for building services, property management, and field maintenance teams across multi-site portfolios.
by Bev Tuke, from the Community
Downloads: 0
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Template
Maintenance Work Order Template
A maintenance work order template is a tool used to outline maintenance order or requests. This template can be used by mechanic and service repair businesses to process client orders and record essential information to complete the work. A maintenance work order template can serve as a guide to what materials, resources and cost involved for the task.
by SafetyCulture
Downloads: 300+
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Basic Work Order Template

Use this basic work order template to capture client details, define scope of work, list tasks, and estimate labor, materials, and costs. Assign technicians before dispatch, attach photos for context, and validate authorization with client e-signatures. Ideal for construction, maintenance, and field service teams, the template standardizes requests, clarifies responsibilities, and streamlines scheduling and billing. Adapt the fields to match your workflows and local requirements; always confirm compliance with your organization’s policies and regulations.

by Linda Martin, from the Community

10+

Get

Template

Maintenance Work Sheet Template

Use this Maintenance Work Sheet template to document maintenance jobs from start to finish. Capture client or site details, job number, preparer, and date. Record job details and a description of works completed, note whether the job is fully completed, and list any further work required. Log time in and time out, obtain a customer signature, and attach completion photos. Track other costs, materials, and equipment with receipt photos, and add notes or additional photos as needed. This template helps standardize maintenance workflows, improve record keeping, and support accurate reporting for facility and field service teams.

by Dean Costantin, from the Community

10+

Get

Template

Facilities Maintenance Work Order Form

Use this facilities maintenance work order form to log the CAFM works order number, client and site details, and the tasks completed. Capture required before and after photos, describe the work performed, and note any additional works still required. Technicians can sign off the job on completion for clear records and handover. Ideal for building services, property management, and field maintenance teams across multi-site portfolios.

by Bev Tuke, from the Community

Get

Template