Template

Basic Work Order Template

by Linda Martin, from the Community

10+

Use this basic work order template to capture client details, define scope of work, list tasks, and estimate labor, materials, and costs. Assign technicians before dispatch, attach photos for context, and validate authorization with client e-signatures. Ideal for construction, maintenance, and field service teams, the template standardizes requests, clarifies responsibilities, and streamlines scheduling and billing. Adapt the fields to match your workflows and local requirements; always confirm compliance with your organization’s policies and regulations.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Basic Work Order Template
A work order template is used to document and communicate work requests, and authorize field technicians to perform the work. This template can be used to track the type of work required, resources needed, and cost involved to complete a project/ request. Use this work order template by following these steps: Describe the work order or request, Document all necessary information such as name, address and contact details, List all tasks to complete the request (labor, materials and costing), Assign tasks to field technicians prior to dispatch, and Validate the work order by getting the client's e-signature before commencing work.
by SafetyCulture
Downloads: 500+
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Template
Maintenance Work Order Template
Use this maintenance work order template to standardize how you capture client details, job scope, labor, materials, costs, and sign-offs. Ideal for facilities and property maintenance teams, it supports accurate estimates, clear instructions, and traceable approvals. Customize fields, attach notes, and track status to improve scheduling, communication, and service quality across recurring and urgent maintenance tasks.
by SafetyCulture
Downloads: 60+
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Template
Work Order Invoice Template
This Work Order Invoice template helps field service teams document repair and maintenance jobs from start to finish. Capture client and site details, equipment make, model and serial numbers, service descriptions, parts used, technician count and hours, rental equipment, and supporting photos. Include client authorization and signatures. Ideal for equipment service, construction, and maintenance providers needing clear billing records.
by CBI SHOP, from the Community
Downloads: 50+
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Template
Work Order and Time Sheet Template
Use this daily work order and time sheet to document field work. Capture client and site details, job type, labor hours, travel and paperwork time, miles, tolls, and materials. Include notes, additional charges, and approvals to support accurate billing, payroll, and recordkeeping. Ideal for construction and field service teams needing clear, consistent documentation.
by Ric Cumming, from the Community
Downloads: 30+
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Basic Work Order Template

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