Template

Maintenance Surveys

by Nick Roberts, from the Community

Perform maintenance takeovers and routine inspections with a detailed Maintenance Surveys checklist. Capture building details and quantify key systems, including fire alarms and AOVs, CCTV and recorder types, emergency lighting and switching, door entry and access control, automatic gates and barriers, dry risers, fire doors, EICR circuits and due dates, fire extinguishers, mansafe, and lightning protection. Record quantities, manufacturers, device counts, conditions, images, and notes to standardize facility maintenance and compliance.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Asset Verification and Condition Report
Use this comprehensive template to verify building assets and record their condition across key life-safety and security systems. Capture site details, documentation on hand (fire risk assessment, asbestos register, O&M manuals), and apply clear A–D condition ratings. Log fire alarms, AOVs, extinguishers, emergency lighting, and safety signage. Document warden call setups, door entry and access control, CCTV coverage, and gates and barriers, including manufacturers, quantities, locations, and maintenance notes. Attach evidence photos, note expiry dates, and record recommendations to support compliance, budgeting, and planned maintenance.
by Luke Pritchard, from the Community
Downloads: 20+
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Template
Facilities Compliance Inspection Checklist
This facilities compliance inspection checklist helps property and facilities teams assess communal and landlord areas for safety, cleanliness, and maintenance. It covers internal repairs, lighting, flooring, staircases, notice boards, and cleaning contract records. External checks include lighting, doors, gates, housekeeping, rainwater drainage, fencing, and grounds maintenance. Fire safety is addressed with signage, exits, doors, and operational tests for emergency lighting, fire alarms, and lift emergency calls. Specialist systems include electricals, CCTV, intercoms, alarms, lightning protection, automatic doors and gates, HVAC, commercial gas, and fire systems such as AOVs, dry risers, sprinklers, and firefighting equipment. Lifting equipment and passenger lifts are included, as well as water systems like pumps, outlets, sewerage, and tank chlorination, enabling teams to record hazards and actions for compliance.
by Stephen Greenwood, from the Community
Downloads: 10+
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Template
Service Survey for Building Safety Systems
Use this service survey template to record building details and assess key life safety and security systems, including fire alarms, smoke vents, extinguishers and blankets, dry risers, CCTV, access control, emergency lighting, and disabled alarms. Document panel make and age, device protocols, loop counts, quantities of devices, vent and actuator details, and general system conditions. Add media or drawings where needed and note issues or observations to support maintenance planning and compliance checks across all systems.
by Nathan Small, from the Community
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Template
Site Survey - Initial Visit Checklist
This initial site survey checklist helps engineers and facility managers capture essential details during a first visit. Record site information, parking and access, assets such as automatic doors, dry risers, air conditioning, AHUs, extraction, and distribution boards. Verify life safety systems including emergency lighting, fire alarms, fire doors, extinguishers, smoke vents, sprinklers, and evacuation chairs. Document gas appliances, hot water systems, lifts, roof safety equipment, shutters, and CCTV. Review compliance documentation such as asbestos surveys, fire risk assessments, fixed wire testing, and system certificates, noting failures and remedial actions. Use this template to standardize data collection and plan maintenance and compliance actions.
by J White, from the Community
Downloads: 10+
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Maintenance Surveys

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Asset Verification and Condition Report

Facilities Compliance Inspection Checklist

Service Survey for Building Safety Systems

Site Survey - Initial Visit Checklist

You might also like

Asset Verification and Condition Report

Facilities Compliance Inspection Checklist

Service Survey for Building Safety Systems

Site Survey - Initial Visit Checklist