Template

Facilities Compliance Inspection Checklist

by Stephen Greenwood, from the Community

10+

This facilities compliance inspection checklist helps property and facilities teams assess communal and landlord areas for safety, cleanliness, and maintenance. It covers internal repairs, lighting, flooring, staircases, notice boards, and cleaning contract records. External checks include lighting, doors, gates, housekeeping, rainwater drainage, fencing, and grounds maintenance. Fire safety is addressed with signage, exits, doors, and operational tests for emergency lighting, fire alarms, and lift emergency calls. Specialist systems include electricals, CCTV, intercoms, alarms, lightning protection, automatic doors and gates, HVAC, commercial gas, and fire systems such as AOVs, dry risers, sprinklers, and firefighting equipment. Lifting equipment and passenger lifts are included, as well as water systems like pumps, outlets, sewerage, and tank chlorination, enabling teams to record hazards and actions for compliance.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Facilities Management Health Check RL 22
This Facilities Management health check template helps teams verify statutory and operational compliance across building systems. It covers electrical testing (HV/LV, RCD, PAT, lightning protection), fire and life safety (alarms, evacuation, extinguishers, suppression, emergency lighting, signage, doors), mechanical systems (gas safety, boilers, pressure systems, generators, lifts and insurance inspections), HVAC and refrigeration (AHU, chillers, AC and F-gas records), water hygiene and Legionella controls (temperatures, flushing, sampling, tank chlorination), building fabric and equipment (doors, kitchen ducting, grease traps, automatic doors, asbestos management), security systems (CCTV, intruder, access control), and H&S documentation. Use it to confirm in-date certificates, log sheets, and service records, track remedials, and maintain compliance with regulations such as LOLER, PUWER, and Gas Safety.
by Christopher Macleod, from the Community
Downloads: 10+
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Template
Site Inspection Form
This site inspection form is designed for residential and mixed use developments. It guides property and facilities managers through a comprehensive review of external areas, safety devices, gates, lighting, drainage and meters. It covers building structure including cladding, balconies, roof, entrances, signage and access systems. Internal common parts are assessed for cleanliness, condition, flooring, lighting, notices, fire safety signage, emergency lighting, fire doors and risers. The form also addresses mechanical and electrical services such as heating and hot water plant, water tanks and L8 testing, booster and sewage pumps, EV charging points, PV systems and meters. Dedicated sections cover passenger, car and platform lifts with LOLER compliance checks, plus space for additional notes and health and safety issues.
by Paul MacAinsh, from the Community
Downloads: 20+
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Template
Pre-Handover and Handover Inspection
This pre-handover and handover inspection checklist helps property and facilities teams confirm a development is ready to accept. It covers access details and development appearance, required notices and signage, meter readings for electricity, water, and gas, and a comprehensive review of mechanical and electrical systems including aerial and satellite, air conditioning, boiler rooms, booster pumps and tanks, car park ventilation, CCTV, door entry, dry risers, emergency lighting, fire extinguishers, foul pumps, lifts, lightning protection, mansafe systems, mechanical gates, and smoke vents. The template also checks external items such as drains, lighting, paving, roofs, guttering, fences, and waste, plus internal items like entrance doors, post boxes, flooring, lighting, stairs and handrails, fire doors and seals, service cupboards, compartmentation, and general damage. Use it to document issues, agree handover, and capture signatures.
by Charlene Brown, from the Community
Downloads: 10+
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Template
Maintenance Surveys
Perform maintenance takeovers and routine inspections with a detailed Maintenance Surveys checklist. Capture building details and quantify key systems, including fire alarms and AOVs, CCTV and recorder types, emergency lighting and switching, door entry and access control, automatic gates and barriers, dry risers, fire doors, EICR circuits and due dates, fire extinguishers, mansafe, and lightning protection. Record quantities, manufacturers, device counts, conditions, images, and notes to standardize facility maintenance and compliance.
by Nick Roberts, from the Community
Downloads: 0
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Facilities Compliance Inspection Checklist

About author

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Facilities Management Health Check RL 22

Site Inspection Form

Pre-Handover and Handover Inspection

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Facilities Management Health Check RL 22

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