Template

Key Handover Checklist

by Emanuel Tiganusi, from the Community

This Key Handover checklist helps teams document the transfer of keys for any site or client. Record who conducted the handover, the date, and the recipient, then list each key’s name and code to maintain clear custody. Capture signatures and positions at sign-off to confirm accountability. Use this template to standardize key issuance, reduce risk of lost keys, and keep an auditable record of access across projects, facilities, or properties.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Sign for Document Template
Use this sign-for document template to record the handover of keys, documents, or free-issue items on site. Log the project or site, reason for handover, date and preparer. List items, confirm condition, and capture LBS representative and recipient names and signatures. Maintain clear chain of custody with space for notes on issues or damage.
by Senior Management LBS, from the Community
Downloads: 0
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Template
Missing Key Audit Checklist
This missing key audit template helps property and facilities teams document and resolve missing keys from cabinets or cleaner key sets. Capture key numbers, the contractor and company holding the keys, contact details, the reason keys were not returned, and agreed return times in line with policy. Record the time the call was made and include the date, time of the audit, and sign-off. Use this checklist to tighten key control, improve contractor accountability, and maintain building security compliance.
by Dexus Security, from the Community
Downloads: 20+
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Template
Housekeeping Daily Key Audit Checklist
Standardize your afternoon shift key control with this housekeeping daily key audit checklist for hotels and resorts. Record cabinet and master key assignments for villas and staff, including turndown and housemen keys, PAC/SPA gym access, and maid station keys. Log returns, note the last person to sign out any missing keys, and capture who was notified. Use the completion fields to capture date, time, and sign-off to strengthen security, accountability, and handover across shifts.
by Ion Valentine, from the Community
Downloads: 10+
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Template
Key Collection - UR Protection Security Services
This key collection template from UR Protection Security Services is designed to manage the handover and return of keys, fobs, and swipe cards. It helps guards and staff record the client and site, number of key sets, reason for collection, and the entity receiving keys. Add supporting photos, capture dates and times, and obtain signatures from both parties to maintain an auditable chain of custody. All keys are to be held per company regulations, with immediate reporting if keys are lost, damaged, or misplaced.
by Kuldeep Sharma, from the Community
Downloads: 0
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Sign for Document Template

Use this sign-for document template to record the handover of keys, documents, or free-issue items on site. Log the project or site, reason for handover, date and preparer. List items, confirm condition, and capture LBS representative and recipient names and signatures. Maintain clear chain of custody with space for notes on issues or damage.

by Senior Management LBS, from the Community

Get

Template

Missing Key Audit Checklist

This missing key audit template helps property and facilities teams document and resolve missing keys from cabinets or cleaner key sets. Capture key numbers, the contractor and company holding the keys, contact details, the reason keys were not returned, and agreed return times in line with policy. Record the time the call was made and include the date, time of the audit, and sign-off. Use this checklist to tighten key control, improve contractor accountability, and maintain building security compliance.

by Dexus Security, from the Community

20+

Get

Template

Housekeeping Daily Key Audit Checklist

Standardize your afternoon shift key control with this housekeeping daily key audit checklist for hotels and resorts. Record cabinet and master key assignments for villas and staff, including turndown and housemen keys, PAC/SPA gym access, and maid station keys. Log returns, note the last person to sign out any missing keys, and capture who was notified. Use the completion fields to capture date, time, and sign-off to strengthen security, accountability, and handover across shifts.

by Ion Valentine, from the Community

10+

Get

Template

Key Collection - UR Protection Security Services

This key collection template from UR Protection Security Services is designed to manage the handover and return of keys, fobs, and swipe cards. It helps guards and staff record the client and site, number of key sets, reason for collection, and the entity receiving keys. Add supporting photos, capture dates and times, and obtain signatures from both parties to maintain an auditable chain of custody. All keys are to be held per company regulations, with immediate reporting if keys are lost, damaged, or misplaced.

by Kuldeep Sharma, from the Community

Get

Key Handover Checklist

About author

You might also like

Sign for Document Template

Missing Key Audit Checklist

Housekeeping Daily Key Audit Checklist

Key Collection - UR Protection Security Services

You might also like

Sign for Document Template

Missing Key Audit Checklist

Housekeeping Daily Key Audit Checklist

Key Collection - UR Protection Security Services