Template

Key Collection - UR Protection Security Services

by Kuldeep Sharma, from the Community

This key collection template from UR Protection Security Services is designed to manage the handover and return of keys, fobs, and swipe cards. It helps guards and staff record the client and site, number of key sets, reason for collection, and the entity receiving keys. Add supporting photos, capture dates and times, and obtain signatures from both parties to maintain an auditable chain of custody. All keys are to be held per company regulations, with immediate reporting if keys are lost, damaged, or misplaced.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Key Handover Checklist
This Key Handover checklist helps teams document the transfer of keys for any site or client. Record who conducted the handover, the date, and the recipient, then list each key’s name and code to maintain clear custody. Capture signatures and positions at sign-off to confirm accountability. Use this template to standardize key issuance, reduce risk of lost keys, and keep an auditable record of access across projects, facilities, or properties.
by Emanuel Tiganusi, from the Community
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Template
Missing Key Audit Checklist
This missing key audit template helps property and facilities teams document and resolve missing keys from cabinets or cleaner key sets. Capture key numbers, the contractor and company holding the keys, contact details, the reason keys were not returned, and agreed return times in line with policy. Record the time the call was made and include the date, time of the audit, and sign-off. Use this checklist to tighten key control, improve contractor accountability, and maintain building security compliance.
by Dexus Security, from the Community
Downloads: 20+
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Template
OK08 Return and Disposal of Keys Form
Use this OK08 Return and Disposal of Keys Form to document the return or disposal of keys at the end of a contract or service. Capture customer name, key and account numbers, contract details, requested and actual termination dates, and the method of key return: post, collection, disposal, or delivered in person. Include delivery address and a description of keys, plus issued by details and customer signatures. Unclaimed keys are recorded for disposal, and this form should be retained for six years.
by Mobile Response, from the Community
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Template
SES Key Issue and Return Checklist
Use this SES Key Issue and Return checklist to document the issuing and returning of keys across sites. Capture client and location details, key batch and set numbers, master key references, unit or rental space information, quantities of sets and individual keys, and photo evidence. Record issuer and receiver signatures and the receiver's contact number to maintain a clear chain of custody. Designed for property and facilities teams managing access control, including rail and commercial properties.
by Tech Admin, from the Community
Downloads: 20+
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Key Collection - UR Protection Security Services

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