Template

Motormall Dealership Keys Declaration

by Liam Daniels, from the Community

This dealership keys declaration template documents employee acknowledgement and responsibility for keys and remotes issued for a service center. It covers permitted use during operating hours, the requirement for site manager approval for out-of-hours access, and the obligation to return keys on request. The declaration prohibits duplication of keys and remotes, outlines potential disciplinary and legal consequences for misuse or loss, and assigns costs for lock changes when keys are misplaced. Use this form to standardize key control, protect property, and maintain clear accountability across your dealership team.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
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Use this OK08 Return and Disposal of Keys Form to document the return or disposal of keys at the end of a contract or service. Capture customer name, key and account numbers, contract details, requested and actual termination dates, and the method of key return: post, collection, disposal, or delivered in person. Include delivery address and a description of keys, plus issued by details and customer signatures. Unclaimed keys are recorded for disposal, and this form should be retained for six years.
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Key Register
Maintain a clear audit trail of physical keys with this key register template. Record key numbers, locations, who signed keys out and in, dates, reasons, signatures, and notes. Ideal for facilities, property managers, schools, offices, and construction sites to improve access control, reduce loss, and support security and compliance audits.
by Warren Gardiner, from the Community
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Motormall Dealership Keys Declaration

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OK08 Return and Disposal of Keys Form

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