Template

SES Key Issue and Return Checklist

by Tech Admin, from the Community

20+

Use this SES Key Issue and Return checklist to document the issuing and returning of keys across sites. Capture client and location details, key batch and set numbers, master key references, unit or rental space information, quantities of sets and individual keys, and photo evidence. Record issuer and receiver signatures and the receiver's contact number to maintain a clear chain of custody. Designed for property and facilities teams managing access control, including rail and commercial properties.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Key Handover Checklist
This Key Handover checklist helps teams document the transfer of keys for any site or client. Record who conducted the handover, the date, and the recipient, then list each key’s name and code to maintain clear custody. Capture signatures and positions at sign-off to confirm accountability. Use this template to standardize key issuance, reduce risk of lost keys, and keep an auditable record of access across projects, facilities, or properties.
by Emanuel Tiganusi, from the Community
Downloads: 0
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Template
Missing Key Audit Checklist
This missing key audit template helps property and facilities teams document and resolve missing keys from cabinets or cleaner key sets. Capture key numbers, the contractor and company holding the keys, contact details, the reason keys were not returned, and agreed return times in line with policy. Record the time the call was made and include the date, time of the audit, and sign-off. Use this checklist to tighten key control, improve contractor accountability, and maintain building security compliance.
by Dexus Security, from the Community
Downloads: 20+
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Template
Key Register
Maintain a clear audit trail of physical keys with this key register template. Record key numbers, locations, who signed keys out and in, dates, reasons, signatures, and notes. Ideal for facilities, property managers, schools, offices, and construction sites to improve access control, reduce loss, and support security and compliance audits.
by Warren Gardiner, from the Community
Downloads: 40+
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Template
Key Collection - UR Protection Security Services
This key collection template from UR Protection Security Services is designed to manage the handover and return of keys, fobs, and swipe cards. It helps guards and staff record the client and site, number of key sets, reason for collection, and the entity receiving keys. Add supporting photos, capture dates and times, and obtain signatures from both parties to maintain an auditable chain of custody. All keys are to be held per company regulations, with immediate reporting if keys are lost, damaged, or misplaced.
by Kuldeep Sharma, from the Community
Downloads: 0
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Key Handover Checklist

This Key Handover checklist helps teams document the transfer of keys for any site or client. Record who conducted the handover, the date, and the recipient, then list each key’s name and code to maintain clear custody. Capture signatures and positions at sign-off to confirm accountability. Use this template to standardize key issuance, reduce risk of lost keys, and keep an auditable record of access across projects, facilities, or properties.

by Emanuel Tiganusi, from the Community

Get

Template

Missing Key Audit Checklist

This missing key audit template helps property and facilities teams document and resolve missing keys from cabinets or cleaner key sets. Capture key numbers, the contractor and company holding the keys, contact details, the reason keys were not returned, and agreed return times in line with policy. Record the time the call was made and include the date, time of the audit, and sign-off. Use this checklist to tighten key control, improve contractor accountability, and maintain building security compliance.

by Dexus Security, from the Community

20+

Get

Template

Key Register

Maintain a clear audit trail of physical keys with this key register template. Record key numbers, locations, who signed keys out and in, dates, reasons, signatures, and notes. Ideal for facilities, property managers, schools, offices, and construction sites to improve access control, reduce loss, and support security and compliance audits.

by Warren Gardiner, from the Community

40+

Get

Template

Key Collection - UR Protection Security Services

This key collection template from UR Protection Security Services is designed to manage the handover and return of keys, fobs, and swipe cards. It helps guards and staff record the client and site, number of key sets, reason for collection, and the entity receiving keys. Add supporting photos, capture dates and times, and obtain signatures from both parties to maintain an auditable chain of custody. All keys are to be held per company regulations, with immediate reporting if keys are lost, damaged, or misplaced.

by Kuldeep Sharma, from the Community

Get

SES Key Issue and Return Checklist

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Key Handover Checklist

Missing Key Audit Checklist

Key Register

Key Collection - UR Protection Security Services

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Key Handover Checklist

Missing Key Audit Checklist

Key Register

Key Collection - UR Protection Security Services