Template

Property Inventory Report

by Katie Lee-Brown, from the Community

10+

Use this property inventory report template to record the condition of a home at move in or move out. Capture photos and notes for each room including entrance and hallway, kitchen, lounge, bedrooms, and bathroom. Check cleanliness, damage, signs of pests, alarms, plumbing, and appliances. Log keys issued and meter readings for gas, electric, and water. Ideal for charities and housing providers managing residential properties.

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Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Pre Inspection Report Template for Rentals
This pre inspection report template helps property managers and tenants document the condition of a rental property before move-in or move-out. Sections cover lounge, dining, kitchen, hallway, bedrooms, bathrooms, laundry, and exterior areas. Check doors, windows, flooring, appliances, smoke alarms, utilities, and meter readings. Add photos, comments, and obtain signatures from the property manager and tenant to create a clear, shareable record.
by Jess Berridge, from the Community
Downloads: 20+
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Template
Move-In/Out Property Condition Report Template
This move-in and move-out property condition report template helps landlords, agents, and property managers document the condition of a rental unit at the start and end of tenancy. Capture condition ratings for entry, kitchen, living and dining areas, halls and stairs, bathrooms, bedrooms, exterior, utility room, garage, basement, and storage. Record notes, damages, and add photos. Track furnished items, keys and controls issued and returned, and key utilities and shutoffs. Include repairs at start of tenancy, deposit details, deductions, forwarding address, and required signatures for both move-in and move-out to reduce disputes and support maintenance planning.
by Steven Liu, from the Community
Downloads: 0
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Template
Property Management Inspection Checklist
Use this property management inspection template to complete entry and exit condition reports for rental properties. Record room-by-room condition, fixtures, appliances, cleanliness, and damages. Add photo evidence, notes, and corrective actions. Capture meter readings, keys issued and returned, and tenant acknowledgments. Standardize move in and move out processes, improve documentation quality, and reduce disputes with a clear, repeatable inspection workflow.
by Greg Smith, from the Community
Downloads: 20+
Get
Template
Property Inventory and Condition Report
This property inventory template helps landlords, agents, and tenants document the condition of a rental property at move in and move out. It includes a declaration accepted by both parties, guidance on fair wear and tear, and a 1 to 5 condition rating scale. Rooms covered include entrance or hallway, lounge, dining room, kitchen, bathrooms, bedrooms, and outdoor areas. Users can add photos, note repairs and follow ups, and capture signatures to confirm agreement. Tenants are advised they have 72 hours from move in to raise any queries.
by Melissa Benson, from the Community
Downloads: 10+
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Pre Inspection Report Template for Rentals

This pre inspection report template helps property managers and tenants document the condition of a rental property before move-in or move-out. Sections cover lounge, dining, kitchen, hallway, bedrooms, bathrooms, laundry, and exterior areas. Check doors, windows, flooring, appliances, smoke alarms, utilities, and meter readings. Add photos, comments, and obtain signatures from the property manager and tenant to create a clear, shareable record.

by Jess Berridge, from the Community

20+

Get

Template

Move-In/Out Property Condition Report Template

This move-in and move-out property condition report template helps landlords, agents, and property managers document the condition of a rental unit at the start and end of tenancy. Capture condition ratings for entry, kitchen, living and dining areas, halls and stairs, bathrooms, bedrooms, exterior, utility room, garage, basement, and storage. Record notes, damages, and add photos. Track furnished items, keys and controls issued and returned, and key utilities and shutoffs. Include repairs at start of tenancy, deposit details, deductions, forwarding address, and required signatures for both move-in and move-out to reduce disputes and support maintenance planning.

by Steven Liu, from the Community

Get

Template

Property Management Inspection Checklist

Use this property management inspection template to complete entry and exit condition reports for rental properties. Record room-by-room condition, fixtures, appliances, cleanliness, and damages. Add photo evidence, notes, and corrective actions. Capture meter readings, keys issued and returned, and tenant acknowledgments. Standardize move in and move out processes, improve documentation quality, and reduce disputes with a clear, repeatable inspection workflow.

by Greg Smith, from the Community

20+

Get

Template

Property Inventory and Condition Report

This property inventory template helps landlords, agents, and tenants document the condition of a rental property at move in and move out. It includes a declaration accepted by both parties, guidance on fair wear and tear, and a 1 to 5 condition rating scale. Rooms covered include entrance or hallway, lounge, dining room, kitchen, bathrooms, bedrooms, and outdoor areas. Users can add photos, note repairs and follow ups, and capture signatures to confirm agreement. Tenants are advised they have 72 hours from move in to raise any queries.

by Melissa Benson, from the Community

10+

Get

Property Inventory Report

About author

You might also like

Pre Inspection Report Template for Rentals

Move-In/Out Property Condition Report Template

Property Management Inspection Checklist

Property Inventory and Condition Report

You might also like

Pre Inspection Report Template for Rentals

Move-In/Out Property Condition Report Template

Property Management Inspection Checklist

Property Inventory and Condition Report