Template

Tenant Inventory and Check-in Report

by Robert Butcher, from the Community

10+

Use this inventory and check-in report to document a rental property's condition at move-in. Capture photos and notes for rooms and fixtures including doors, windows, walls, ceilings, floors, lighting, power points, cupboards and drawers, worktops, tiling, heating sources, sinks and taps, hob, oven and grill, extractor fans, washing machine, washer dryer, dryer, dishwasher, fridge and freezer. Cover bathrooms and toilets, including showers, baths, and screens, and check bedrooms for curtains, built-in wardrobes, TV points, and en-suites. Record any damage, damp or mould, and other comments to standardize tenant onboarding and create a clear baseline that reduces disputes and protects deposits.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Rental Property Condition Report
This rental property condition report helps property managers and landlords document the state of a residence at tenant checkout. Capture general images and details of each area including lounge, kitchen, bedrooms, bathroom, and exterior. Record the condition of doors, walls, windows, blinds or curtains, floor coverings, light fittings and switches, power points, appliances, cupboards and worktops, heating sources, and fixtures such as sinks, taps, showers, baths, and toilets. Note any damage, damp or mould, rubbish, and other observations. Include signatures from the tenant or representative and the inspector to complete the handover.
by Diana Gordon, from the Community
Downloads: 10+
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Template
Check In Inventory
Use this check in inventory template to record property condition at tenant move-in. Capture images of keys and meters, log gas, electricity, and water readings, and verify safety items like smoke/heat alarms, CO detectors, and certificates. Inspect each room for damage, damp, and functionality, including doors, windows, flooring, lighting, appliances, and fixtures. Include exterior checks, general images, and comments. Conclude with tenant and inspector signatures to create a clear, defensible record that reduces disputes and supports professional property management.
by Diana Gordon, from the Community
Downloads: 0
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Template
Tenant Move-Out Inventory Checklist
A ready-to-use tenant move-out inventory checklist for residential property managers and landlords. Record key property details and systematically assess kitchens, living areas, bedrooms, bathrooms, and en-suites, including worktops, sinks and taps, hobs, ovens, extractor fans, units, appliances, walls, ceilings, windows and blinds, flooring, lights, power points, radiators, and furnishings. Grade cleanliness, note extras like rubbish removal, window cleaning, and hoover bag replacement, and capture tenant and inspector signatures to finalize the check-out.
by joseph fletcher, from the Community
Downloads: 10+
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Template
Check In Inventory Checklist
Use this check in inventory template to document the condition of a rental property at move in. Record the state of kitchens, bedrooms, bathrooms, fixtures, fittings, appliances, flooring, lighting, windows and more. Capture notes and photos, log meter readings if required, and collect tenant and inspector signatures. Standardize your process to prevent disputes, protect deposits and ensure clear expectations for landlords, agents and tenants.
by joseph fletcher, from the Community
Downloads: 0
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Tenant Inventory and Check-in Report

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Rental Property Condition Report

Check In Inventory

Tenant Move-Out Inventory Checklist

Check In Inventory Checklist

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Rental Property Condition Report

Check In Inventory

Tenant Move-Out Inventory Checklist

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