Template

Estate Site Visit Report

by Gary Siddle, from the Community

20+

This Estate Site Visit Report template helps property and facilities teams systematically document the condition of estates during routine inspections. Capture the state of external grounds, pathways, fencing, car parks, bin and bike stores, signage, door entry systems, gates, lightning protection, foul pumps, and more. Record meter readings with photos, note defects or dumped items, verify locks and safety features, and assign corrective actions. Attach media evidence and sign off to maintain a reliable inspection audit trail.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Site Visit Report for Residential Estates
Use this structured site visit report template to document the condition of residential estates and apartment blocks. Capture details on grounds, car parks, bin stores, drainage, and signage. Assess block exteriors and interiors including windows, lighting, flooring, handrails, and entrances. Verify fire doors and fire safety notices, service cupboards, and compartmentation. Review mechanical and electrical equipment including aerial and satellite systems, CCTV, door entry systems, lifts, lightning conductors, gates or barriers, and solar panels. Log routine emergency lighting tests and record electricity meter readings. Add observations, photos, and actions to support follow up and compliance.
by Dean Connor, from the Community
Downloads: 0
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Template
Residential Development Site Visit Report
This template supports property managers conducting site visits at residential developments. It covers estate appearance, grounds and car park condition, bin and bike stores, external lighting and signage, and checks for dumped items or abandoned vehicles. Capture estate electricity, water, and gas meter readings by block. Inspect internal communal areas for cleanliness, windows, post boxes, decoration, stair rails and treads, flooring and lighting. Verify fire doors, intumescent strips and seals, closures, and service cupboards including locks and compartmentation. Confirm required signage on notice boards, doors, lifts and cupboards. Review mechanical and electrical systems including aerial and satellite, CCTV, and door entry, and log additional issues.
by Katy Williams, from the Community
Downloads: 10+
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Template
Site Visit Report for Residential Estates (ESV)
Use this ESV site visit report template to document inspections of residential developments and estate features. Cover grounds, car parks, abandoned vehicles, bin stores, external lighting, fences, signage and notices, mechanical and electrical assets such as gates and automatic bollards, fire equipment including dry/wet risers and hydrants, and electricity meter readings by block. Capture defects and issues, confirm test dates, and record follow-ups, then complete with the inspector’s signature.
by Craig Madle, from the Community
Downloads: 10+
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Template
Site Visit Report for Property Managers
This free Site Visit Report checklist helps property and facilities managers assess residential and mixed-use blocks. It covers external building checks such as signage, drains, guttering, lighting, roofs, balconies, leaks, satellite dishes, and window condition. Grounds checks include cleanliness, pathways, fences, signage, car parks, ventilation, bin and bike stores. Internal items address signage, lighting, damage, decoration, stair treads, handrails, communal clutter, notice boards, and insurance certificates. Mechanical and electrical sections include entry systems, lightning conductors, mechanical gates, foul pumps, aerial and satellite, air conditioning, boilers, risers, emergency lights, fire extinguishers, lifts, smoke vents, detectors, sprinklers, alarms, booster pumps and tanks, CCTV, and man safe systems. Includes meter readings, other issues, and inspector signature.
by Gary Siddle, from the Community
Downloads: 20+
Get

Site Visit Report for Residential Estates

Use this structured site visit report template to document the condition of residential estates and apartment blocks. Capture details on grounds, car parks, bin stores, drainage, and signage. Assess block exteriors and interiors including windows, lighting, flooring, handrails, and entrances. Verify fire doors and fire safety notices, service cupboards, and compartmentation. Review mechanical and electrical equipment including aerial and satellite systems, CCTV, door entry systems, lifts, lightning conductors, gates or barriers, and solar panels. Log routine emergency lighting tests and record electricity meter readings. Add observations, photos, and actions to support follow up and compliance.

by Dean Connor, from the Community

Get

Template

Residential Development Site Visit Report

This template supports property managers conducting site visits at residential developments. It covers estate appearance, grounds and car park condition, bin and bike stores, external lighting and signage, and checks for dumped items or abandoned vehicles. Capture estate electricity, water, and gas meter readings by block. Inspect internal communal areas for cleanliness, windows, post boxes, decoration, stair rails and treads, flooring and lighting. Verify fire doors, intumescent strips and seals, closures, and service cupboards including locks and compartmentation. Confirm required signage on notice boards, doors, lifts and cupboards. Review mechanical and electrical systems including aerial and satellite, CCTV, and door entry, and log additional issues.

by Katy Williams, from the Community

10+

Get

Template

Site Visit Report for Residential Estates (ESV)

Use this ESV site visit report template to document inspections of residential developments and estate features. Cover grounds, car parks, abandoned vehicles, bin stores, external lighting, fences, signage and notices, mechanical and electrical assets such as gates and automatic bollards, fire equipment including dry/wet risers and hydrants, and electricity meter readings by block. Capture defects and issues, confirm test dates, and record follow-ups, then complete with the inspector’s signature.

by Craig Madle, from the Community

10+

Get

Template

Site Visit Report for Property Managers

This free Site Visit Report checklist helps property and facilities managers assess residential and mixed-use blocks. It covers external building checks such as signage, drains, guttering, lighting, roofs, balconies, leaks, satellite dishes, and window condition. Grounds checks include cleanliness, pathways, fences, signage, car parks, ventilation, bin and bike stores. Internal items address signage, lighting, damage, decoration, stair treads, handrails, communal clutter, notice boards, and insurance certificates. Mechanical and electrical sections include entry systems, lightning conductors, mechanical gates, foul pumps, aerial and satellite, air conditioning, boilers, risers, emergency lights, fire extinguishers, lifts, smoke vents, detectors, sprinklers, alarms, booster pumps and tanks, CCTV, and man safe systems. Includes meter readings, other issues, and inspector signature.

by Gary Siddle, from the Community

20+

Get

Estate Site Visit Report

About author

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Site Visit Report for Residential Estates

Residential Development Site Visit Report

Site Visit Report for Residential Estates (ESV)

Site Visit Report for Property Managers

You might also like

Site Visit Report for Residential Estates

Residential Development Site Visit Report

Site Visit Report for Residential Estates (ESV)

Site Visit Report for Property Managers