Template

Tenancy Check-In Inspection

by Sorcha Mooney, from the Community

A structured tenancy check-in inspection for residential properties, designed for move-in day. It guides community or property managers through entrance, living room, kitchen, bathroom, and bedroom checks, including cleanliness, damage, and functionality of fixtures and appliances. The checklist captures meter readings, verifies keys, tests lights, windows, blinds, wifi and heating, and confirms fire alarm operation. Users can attach photos, log issues, and record resolutions. The process concludes with tenant and manager sign-off to confirm property condition and handover details.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Move In and Out Condition Report for 1 Bedroom Apartment
This move in and out condition report template helps property managers, landlords, and tenants document the condition of a 1 bedroom apartment at the start and end of a tenancy. It covers rooms and fixtures including living areas, kitchen, bedroom, bathroom, laundry, balcony, walls, ceilings, doors, windows, flooring, lights, appliances, and exhaust fans. The checklist supports clear notes on wear and tear, meter readings, keys, photos, and signatures for both parties, helping prevent misunderstandings and bond disputes. Aligned with RTA practices, it standardizes inspections and record keeping for residential properties.
by Thoufeek Ahamed, from the Community
Downloads: 20+
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Template
Move-Out Condition Report Checklist
This Move-Out Condition Report template helps residential property managers and tenants record a clear, unbiased snapshot of a dwelling’s condition at the end of a tenancy. The checklist covers entrance and lobby areas, MEP utility cupboard, meter readings (water, electricity, heat), kitchen-lounge fixtures and appliances, bedroom fittings and furniture, bathroom fixtures and finishes, and balcony or terrace safety. It includes guidance notes, cleanliness standards, and definitions of condition grades, plus prompts to verify smoke and heat detectors, sprinklers, doors, windows, lighting, sockets, skirtings, and surfaces. The form concludes with sign-off sections for tenant and inspector to confirm accuracy for handover.
by Lon Au-Yeung, from the Community
Downloads: 0
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Template
Check-In Inventory Template
This check-in inventory template is designed for property managers, landlords, and letting agents to record the condition of a property at the start of a tenancy. Log external and internal areas, heating and utilities, meter locations, and ventilation; capture photos of rooms and fixtures; note cleanliness, damage, and mould/damp; and verify smoke and carbon monoxide alarms and keys. Use structured sections for kitchens, living spaces, bedrooms, bathrooms, hallways, and gardens to create a comprehensive baseline report signed by the inspector and tenant.
by Zev Cope, from the Community
Downloads: 10+
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Template
Property Inventory Report
Use this property inventory report template to record the condition of a home at move in or move out. Capture photos and notes for each room including entrance and hallway, kitchen, lounge, bedrooms, and bathroom. Check cleanliness, damage, signs of pests, alarms, plumbing, and appliances. Log keys issued and meter readings for gas, electric, and water. Ideal for charities and housing providers managing residential properties.
by Katie Lee-Brown, from the Community
Downloads: 10+
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Tenancy Check-In Inspection

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