Template

Defective Plant and Equipment Report

by Eugene Chernyshov, from the Community

Use this Defective Plant and Equipment Report to log issues with machinery and site equipment. Record a short description including serial number or asset tag, location, and the nature of the fault. Confirm whether the item has been tagged out of service, attach a photo of the tag, and name the person who isolated the equipment. This template helps teams document defects quickly, support maintenance and repair workflows, and improve safety compliance across worksites. Not intended for minor machine adjustments.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Asset Damage Report V2 2023
This Asset Damage Report template helps teams document and manage damage to company assets across sites and warehouses. Capture asset details, location, time and date of report, and who reported the incident. Record the type of equipment damaged, serial numbers, and observed damage, attach images, and note whether a pre-use check was completed. Assign or record the engineer responsible for attending onsite, log whether a repair has been requested, notify the warehouse or site manager, and collect signatures from the person reporting. Use this checklist to streamline incident documentation, improve accountability, and speed up repairs for vehicles, equipment, and facility assets.
by Kathryn Kennedy, from the Community
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Machine and Equipment Fault Maintenance Report
This maintenance report form helps teams document machine and equipment faults thoroughly to keep operations safe. Capture photos, machine details, serial numbers, location, and a clear description of the issue. Record make and model, test and tag dates, and current condition. Include maintenance repair notes and isolate faulty equipment from power while marking it unsafe, then inform your manager. Use this template as a starting point and adapt it to your site and regulatory requirements.
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TAG Hire Minor Repair Log
The TAG Hire Minor Repair Log helps teams document small repairs and routine maintenance for plant and equipment. Capture details such as complaint, cause, correction, date, asset number, repair order ID, location, machine hours, parts used, photos before and after, labor time, costs, and approvals. Maintain an auditable trail to meet safety and compliance requirements, standardize repair processes, and improve asset reliability while reducing downtime across sites.
by Tag Hire, from the Community
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Equipment Breakdown and Maintenance Log
This restaurant checklist helps teams document equipment or facility breakdowns and plan maintenance. Capture the site, date and time reported, restaurant contact, the equipment requiring repair, and a clear description of the issue. Assess whether there is a safety hazard and how the problem affects service. Record who was contacted and when, attach photo evidence, and track corrective actions and follow up. Use the log to coordinate repairs, schedule maintenance, and reduce downtime while maintaining safe operations.
by Carmen Jennar, from the Community
Downloads: 10+
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Asset Damage Report V2 2023

This Asset Damage Report template helps teams document and manage damage to company assets across sites and warehouses. Capture asset details, location, time and date of report, and who reported the incident. Record the type of equipment damaged, serial numbers, and observed damage, attach images, and note whether a pre-use check was completed. Assign or record the engineer responsible for attending onsite, log whether a repair has been requested, notify the warehouse or site manager, and collect signatures from the person reporting. Use this checklist to streamline incident documentation, improve accountability, and speed up repairs for vehicles, equipment, and facility assets.

by Kathryn Kennedy, from the Community

Get

Template

Machine and Equipment Fault Maintenance Report

This maintenance report form helps teams document machine and equipment faults thoroughly to keep operations safe. Capture photos, machine details, serial numbers, location, and a clear description of the issue. Record make and model, test and tag dates, and current condition. Include maintenance repair notes and isolate faulty equipment from power while marking it unsafe, then inform your manager. Use this template as a starting point and adapt it to your site and regulatory requirements.

by Gracie Tabanao, from the Community

Get

Template

TAG Hire Minor Repair Log

The TAG Hire Minor Repair Log helps teams document small repairs and routine maintenance for plant and equipment. Capture details such as complaint, cause, correction, date, asset number, repair order ID, location, machine hours, parts used, photos before and after, labor time, costs, and approvals. Maintain an auditable trail to meet safety and compliance requirements, standardize repair processes, and improve asset reliability while reducing downtime across sites.

by Tag Hire, from the Community

Get

Template

Equipment Breakdown and Maintenance Log

This restaurant checklist helps teams document equipment or facility breakdowns and plan maintenance. Capture the site, date and time reported, restaurant contact, the equipment requiring repair, and a clear description of the issue. Assess whether there is a safety hazard and how the problem affects service. Record who was contacted and when, attach photo evidence, and track corrective actions and follow up. Use the log to coordinate repairs, schedule maintenance, and reduce downtime while maintaining safe operations.

by Carmen Jennar, from the Community

10+

Get

Defective Plant and Equipment Report

About author

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Asset Damage Report V2 2023

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Asset Damage Report V2 2023

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