Template

Equipment and Property Damage Report

by Sally Taylor, from the Community

10+

Use this Equipment and Property Damage Report template to document incidents involving damaged assets or facilities. Capture client or site, date, responsible person, item name, serial number, location, and a detailed description of how the damage occurred and its extent. Record any injuries, add notes on actions required, and prompt follow up such as repair or replacement requests. Include supervisor signature and date to complete the report. This template helps standardize incident records for maintenance, insurance, and safety reviews.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Property Damage Report Template
Use this free Property Damage Report Template to document property damage incidents thoroughly. Capture what happened, when it occurred or was discovered, where it took place, and the parties involved. Record a clear description of the damage, likely cause, any injuries, and authorities notified. Add witness statements and contact details, insurance policy information, repair estimates, and attach supporting media and documents. Include reporter and safety officer acknowledgments with signatures to create a complete record that supports incident investigation, maintenance, and insurance claims across sites and projects.
by Sam Shepherd, from the Community
Downloads: 10+
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Template
Asset Damage Report V2 2023
This Asset Damage Report template helps teams document and manage damage to company assets across sites and warehouses. Capture asset details, location, time and date of report, and who reported the incident. Record the type of equipment damaged, serial numbers, and observed damage, attach images, and note whether a pre-use check was completed. Assign or record the engineer responsible for attending onsite, log whether a repair has been requested, notify the warehouse or site manager, and collect signatures from the person reporting. Use this checklist to streamline incident documentation, improve accountability, and speed up repairs for vehicles, equipment, and facility assets.
by Kathryn Kennedy, from the Community
Downloads: 0
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Template
Vehicle and Equipment Damage Report
Use this Vehicle and Equipment Damage Report template to document incidents affecting vehicles or work equipment. Capture driver name, date, truck or unit number, notes on vehicle damage and equipment damage, and any additional issues or concerns. Standardize reporting after collisions, near-misses, or onsite damage to support insurance claims, maintenance scheduling, and compliance. Designed for fleet, logistics, and field operations teams as a starting point; review with your safety and legal advisors to ensure it meets your local requirements.
by Alec DuBois, from the Community
Downloads: 0
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Template
Utility Damage Report
This Utility Damage Report template helps construction and field teams document incidents involving damage to above or below ground utilities. Capture incident location, date and time, right-of-way, affected facility type such as gas, water, fiber, or sewer, and the work and equipment involved. Record one-call ticket details, marking status and visibility, service interruptions and duration, emergency response, evacuations, injuries, traffic impacts, and equipment damage. Add photos, witness details, and notes. Conduct a root cause analysis including locating and clearance practices, failure to pothole or support exposed facilities, improper backfilling, or previous damage. Use this checklist to standardize reporting and improve excavation safety.
by Dennis Good, from the Community
Downloads: 20+
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Equipment and Property Damage Report

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Property Damage Report Template

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Property Damage Report Template

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