Template

Equipment Breakdown and Maintenance Log

by Carmen Jennar, from the Community

10+

This restaurant checklist helps teams document equipment or facility breakdowns and plan maintenance. Capture the site, date and time reported, restaurant contact, the equipment requiring repair, and a clear description of the issue. Assess whether there is a safety hazard and how the problem affects service. Record who was contacted and when, attach photo evidence, and track corrective actions and follow up. Use the log to coordinate repairs, schedule maintenance, and reduce downtime while maintaining safe operations.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
All Sites Maintenance Checklist
Use this all sites maintenance checklist to capture and track maintenance issues across multiple locations. Record a clear description of the issue, the inspection date, and who completed the audit. Attach photos of the problem and its location, note immediate controls taken to keep the area safe, and add any other notes. Standardize reporting across sites and keep a record that supports timely repairs and safer facilities.
by Steve Kensett, from the Community
Downloads: 10+
Get
Template
Equipment Maintenance Log Template
Use this equipment maintenance log template to document routine service, inspections, and repairs for any asset. Capture key details such as equipment name, serial number, plant location, manufacturer, manufacturing date, date in service, maintenance activity, date and time, actions taken, and remarks. Attach photos, record who performed and validated the work, and set the next maintenance due date. Designed to improve traceability, compliance, and uptime, this template helps teams standardize maintenance processes and plan upcoming service across sites and shifts.
by Shane Southern, from the Community
Downloads: 0
Get
Template
Tool and Equipment Maintenance Log
Use this tool and equipment maintenance log to record service history for drills, hand tools, and powered equipment. Capture equipment name, serial or model, location, manufacturer, and maintenance activity with date and time. Note maintenance type and frequency, list all actions performed, and attach before and after photos. Confirm qualifications, add comments, and record safety checks, replacement needs, and repair requests. Set the next maintenance due date and capture approvals and signatures to keep assets safe and compliant.
by sam w, from the Community
Downloads: 10+
Get
Template
F-003 Breakdown and Repair Log
Use this F-003 Breakdown and Repair Log to document equipment issues and repairs in a consistent, auditable format. Capture date, equipment or area, description of breakdown, corrective actions, repair details, maintenance initials, and post-maintenance sanitation checks. Includes SQFP or QA initials and verification with date and time, supporting food safety and quality programs. Ideal for manufacturing and processing facilities to track downtime, improve reliability, and demonstrate compliance during audits.
by Mariia Melnychuk, from the Community
Downloads: 10+
Get

All Sites Maintenance Checklist

Use this all sites maintenance checklist to capture and track maintenance issues across multiple locations. Record a clear description of the issue, the inspection date, and who completed the audit. Attach photos of the problem and its location, note immediate controls taken to keep the area safe, and add any other notes. Standardize reporting across sites and keep a record that supports timely repairs and safer facilities.

by Steve Kensett, from the Community

10+

Get

Template

Equipment Maintenance Log Template

Use this equipment maintenance log template to document routine service, inspections, and repairs for any asset. Capture key details such as equipment name, serial number, plant location, manufacturer, manufacturing date, date in service, maintenance activity, date and time, actions taken, and remarks. Attach photos, record who performed and validated the work, and set the next maintenance due date. Designed to improve traceability, compliance, and uptime, this template helps teams standardize maintenance processes and plan upcoming service across sites and shifts.

by Shane Southern, from the Community

Get

Template

Tool and Equipment Maintenance Log

Use this tool and equipment maintenance log to record service history for drills, hand tools, and powered equipment. Capture equipment name, serial or model, location, manufacturer, and maintenance activity with date and time. Note maintenance type and frequency, list all actions performed, and attach before and after photos. Confirm qualifications, add comments, and record safety checks, replacement needs, and repair requests. Set the next maintenance due date and capture approvals and signatures to keep assets safe and compliant.

by sam w, from the Community

10+

Get

Template

F-003 Breakdown and Repair Log

Use this F-003 Breakdown and Repair Log to document equipment issues and repairs in a consistent, auditable format. Capture date, equipment or area, description of breakdown, corrective actions, repair details, maintenance initials, and post-maintenance sanitation checks. Includes SQFP or QA initials and verification with date and time, supporting food safety and quality programs. Ideal for manufacturing and processing facilities to track downtime, improve reliability, and demonstrate compliance during audits.

by Mariia Melnychuk, from the Community

10+

Get

Equipment Breakdown and Maintenance Log

About author

You might also like

All Sites Maintenance Checklist

Equipment Maintenance Log Template

Tool and Equipment Maintenance Log

F-003 Breakdown and Repair Log

You might also like

All Sites Maintenance Checklist

Equipment Maintenance Log Template

Tool and Equipment Maintenance Log

F-003 Breakdown and Repair Log