Template

Machine and Equipment Fault Maintenance Report

by Gracie Tabanao, from the Community

This maintenance report form helps teams document machine and equipment faults thoroughly to keep operations safe. Capture photos, machine details, serial numbers, location, and a clear description of the issue. Record make and model, test and tag dates, and current condition. Include maintenance repair notes and isolate faulty equipment from power while marking it unsafe, then inform your manager. Use this template as a starting point and adapt it to your site and regulatory requirements.

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Eliminate mistakes made by paper-based processes

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Machine Fault Report Template
This Machine Fault Report template helps teams quickly capture and investigate equipment issues. Record machine model, serial number, location, issue type, and whether a replacement part is required. Classify the defect group and type (electrical, mechanical, alignment, cracked, damaged, leaking, missing part, wiring, and more). Describe the fault, note suspected root cause, and list faulty part numbers with photos. Track sale and fail dates, daily usage, continuous vs. intermittent hours, and the operating environment. Include industry context and actions for factory notification and remediation to streamline maintenance and reduce downtime.
by Ben Rodgers, from the Community
Downloads: 0
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Template
Maintenance Report Form: Machine and Equipment Fault
Use this Maintenance Report Form to capture and manage machine or equipment faults from discovery to resolution. Record equipment details, serial numbers, locations, and clear descriptions of issues. Document whether repairs are completed in-house or require an external engineer, note companies engaged, and log off-site repair dates. Track expected handback to production, completed repairs, and final sign-off confirming the equipment is safe and fit for use. Attach photos for evidence and maintain a clear audit trail for maintenance and safety compliance.
by Jimmy Abima, from the Community
Downloads: 30+
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Template
Machine Repair Report Checklist
This machine repair report checklist helps teams document equipment issues and corrective work. Capture document number, machine ID, serial number, client or site, date, preparer, and location. Record affected components with descriptions and photos, note findings and repairs, and add technician names and signatures. Use this template to standardize maintenance records, track faults and fixes, and build a service history for audits and compliance. Convert to a digital workflow to streamline reporting and share printable PDFs.
by Jude Inamac, from the Community
Downloads: 10+
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Template
Equipment Maintenance Checklist
Use this equipment maintenance checklist to capture machine details, record inspection findings, and confirm safe operating condition. Fields include machine name, date conducted, preparer, maintenance type, and a safety declaration. Ideal for routine inspections, preventive maintenance, and audit trails across manufacturing operations. Customize and deploy to teams to standardize service and improve equipment reliability.
by FJ Corrugated, from the Community
Downloads: 0
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Machine Fault Report Template

This Machine Fault Report template helps teams quickly capture and investigate equipment issues. Record machine model, serial number, location, issue type, and whether a replacement part is required. Classify the defect group and type (electrical, mechanical, alignment, cracked, damaged, leaking, missing part, wiring, and more). Describe the fault, note suspected root cause, and list faulty part numbers with photos. Track sale and fail dates, daily usage, continuous vs. intermittent hours, and the operating environment. Include industry context and actions for factory notification and remediation to streamline maintenance and reduce downtime.

by Ben Rodgers, from the Community

Get

Template

Maintenance Report Form: Machine and Equipment Fault

Use this Maintenance Report Form to capture and manage machine or equipment faults from discovery to resolution. Record equipment details, serial numbers, locations, and clear descriptions of issues. Document whether repairs are completed in-house or require an external engineer, note companies engaged, and log off-site repair dates. Track expected handback to production, completed repairs, and final sign-off confirming the equipment is safe and fit for use. Attach photos for evidence and maintain a clear audit trail for maintenance and safety compliance.

by Jimmy Abima, from the Community

30+

Get

Template

Machine Repair Report Checklist

This machine repair report checklist helps teams document equipment issues and corrective work. Capture document number, machine ID, serial number, client or site, date, preparer, and location. Record affected components with descriptions and photos, note findings and repairs, and add technician names and signatures. Use this template to standardize maintenance records, track faults and fixes, and build a service history for audits and compliance. Convert to a digital workflow to streamline reporting and share printable PDFs.

by Jude Inamac, from the Community

10+

Get

Template

Equipment Maintenance Checklist

Use this equipment maintenance checklist to capture machine details, record inspection findings, and confirm safe operating condition. Fields include machine name, date conducted, preparer, maintenance type, and a safety declaration. Ideal for routine inspections, preventive maintenance, and audit trails across manufacturing operations. Customize and deploy to teams to standardize service and improve equipment reliability.

by FJ Corrugated, from the Community

Get

Machine and Equipment Fault Maintenance Report

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Machine Fault Report Template

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Machine Fault Report Template

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