Template

Machine Repair Form

by Luis Gonzalez, from the Community

10+

This machine repair form template helps maintenance teams capture all essential details when equipment breaks down. Record the issue description, serial number and operating hours, attach photos of damage, note how the problem occurred, identify the operator, and document the actions taken to fix the fault. Use it to standardize troubleshooting, support root cause analysis, and keep clear records that speed up repair turnaround and prevent repeat failures. Ideal for workshops and manufacturing sites managing machinery upkeep.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Machine Breakdown and Repair Report
Use this Machine Breakdown and Repair Report template to document equipment failures and initiate repairs. Capture machine hours and serial numbers, photos of damage, description of how the issue occurred, operator details, and actions attempted before requesting repair. Standardizing these details helps maintenance teams triage, prioritize, and track corrective work, improve root cause analysis, and maintain compliance records. Ideal for manufacturing facilities, workshops, and production lines needing fast, consistent breakdown reporting and clear handover to service technicians.
by Diego Canavero, from the Community
Downloads: 20+
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Template
Repair Order Form Template
Auto repair shops and maintenance teams can use this repair order form template to document not only repair, but also other kinds of services. For auto repair, the template includes a list of common services requested and fields to record the vehicle's year/make/model, serial number, and mileage. Maintenance teams in other industries can also use this repair order form to do the following: 1) Attach before and after photos so that customers can see the difference the repair or service made in the report, 2) Confirm the date and time when repair or service started and ended, and 3) Add the type, description, and cost of new and replacement parts.
by SafetyCulture
Downloads: 300+
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Template
Repair Inspection Checklist
This repair inspection template helps teams record location-specific repair issues, note who conducted the check and when, and document actions required to resolve problems. Use it to standardize maintenance workflows across sites, assign follow-ups, and keep a clear audit trail of fixes from report through completion. Ideal for facilities and maintenance teams managing recurring repair tasks.
by Stephen Duffy, from the Community
Downloads: 0
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Template
All Sites Maintenance Checklist
Use this all sites maintenance checklist to capture and track maintenance issues across multiple locations. Record a clear description of the issue, the inspection date, and who completed the audit. Attach photos of the problem and its location, note immediate controls taken to keep the area safe, and add any other notes. Standardize reporting across sites and keep a record that supports timely repairs and safer facilities.
by Steve Kensett, from the Community
Downloads: 10+
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Machine Breakdown and Repair Report

Use this Machine Breakdown and Repair Report template to document equipment failures and initiate repairs. Capture machine hours and serial numbers, photos of damage, description of how the issue occurred, operator details, and actions attempted before requesting repair. Standardizing these details helps maintenance teams triage, prioritize, and track corrective work, improve root cause analysis, and maintain compliance records. Ideal for manufacturing facilities, workshops, and production lines needing fast, consistent breakdown reporting and clear handover to service technicians.

by Diego Canavero, from the Community

20+

Get

Template

Repair Order Form Template

Auto repair shops and maintenance teams can use this repair order form template to document not only repair, but also other kinds of services. For auto repair, the template includes a list of common services requested and fields to record the vehicle's year/make/model, serial number, and mileage. Maintenance teams in other industries can also use this repair order form to do the following: 1) Attach before and after photos so that customers can see the difference the repair or service made in the report, 2) Confirm the date and time when repair or service started and ended, and 3) Add the type, description, and cost of new and replacement parts.

by SafetyCulture

300+

Get

Template

Repair Inspection Checklist

This repair inspection template helps teams record location-specific repair issues, note who conducted the check and when, and document actions required to resolve problems. Use it to standardize maintenance workflows across sites, assign follow-ups, and keep a clear audit trail of fixes from report through completion. Ideal for facilities and maintenance teams managing recurring repair tasks.

by Stephen Duffy, from the Community

Get

Template

All Sites Maintenance Checklist

Use this all sites maintenance checklist to capture and track maintenance issues across multiple locations. Record a clear description of the issue, the inspection date, and who completed the audit. Attach photos of the problem and its location, note immediate controls taken to keep the area safe, and add any other notes. Standardize reporting across sites and keep a record that supports timely repairs and safer facilities.

by Steve Kensett, from the Community

10+

Get

Machine Repair Form

About author

You might also like

Machine Breakdown and Repair Report

Repair Order Form Template

Repair Inspection Checklist

All Sites Maintenance Checklist

You might also like

Machine Breakdown and Repair Report

Repair Order Form Template

Repair Inspection Checklist

All Sites Maintenance Checklist