Template

Machine Repair Report Checklist

by Jude Inamac, from the Community

10+

This machine repair report checklist helps teams document equipment issues and corrective work. Capture document number, machine ID, serial number, client or site, date, preparer, and location. Record affected components with descriptions and photos, note findings and repairs, and add technician names and signatures. Use this template to standardize maintenance records, track faults and fixes, and build a service history for audits and compliance. Convert to a digital workflow to streamline reporting and share printable PDFs.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Machine and Equipment Fault Maintenance Report
This maintenance report form helps teams document machine and equipment faults thoroughly to keep operations safe. Capture photos, machine details, serial numbers, location, and a clear description of the issue. Record make and model, test and tag dates, and current condition. Include maintenance repair notes and isolate faulty equipment from power while marking it unsafe, then inform your manager. Use this template as a starting point and adapt it to your site and regulatory requirements.
by Gracie Tabanao, from the Community
Downloads: 0
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Template
Maintenance Report Form: Machine and Equipment Fault
Use this Maintenance Report Form to capture and manage machine or equipment faults from discovery to resolution. Record equipment details, serial numbers, locations, and clear descriptions of issues. Document whether repairs are completed in-house or require an external engineer, note companies engaged, and log off-site repair dates. Track expected handback to production, completed repairs, and final sign-off confirming the equipment is safe and fit for use. Attach photos for evidence and maintain a clear audit trail for maintenance and safety compliance.
by Jimmy Abima, from the Community
Downloads: 30+
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Template
Machine Breakdown and Repair Report
Use this Machine Breakdown and Repair Report template to document equipment failures and initiate repairs. Capture machine hours and serial numbers, photos of damage, description of how the issue occurred, operator details, and actions attempted before requesting repair. Standardizing these details helps maintenance teams triage, prioritize, and track corrective work, improve root cause analysis, and maintain compliance records. Ideal for manufacturing facilities, workshops, and production lines needing fast, consistent breakdown reporting and clear handover to service technicians.
by Diego Canavero, from the Community
Downloads: 20+
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Template
Vehicle Repair Log
This vehicle repair log template helps teams document repairs and maintenance for fleet vehicles. Capture site and date, repair descriptions, assignee, and attach evidence to prove work completed. Use it to centralize repair history, monitor recurring issues, and support compliance and roadworthiness requirements across multiple sites and teams. Ideal for fleet managers, workshops, and field operations needing a simple, auditable record of vehicle fixes.
by Ryan Howson, from the Community
Downloads: 0
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Machine and Equipment Fault Maintenance Report

This maintenance report form helps teams document machine and equipment faults thoroughly to keep operations safe. Capture photos, machine details, serial numbers, location, and a clear description of the issue. Record make and model, test and tag dates, and current condition. Include maintenance repair notes and isolate faulty equipment from power while marking it unsafe, then inform your manager. Use this template as a starting point and adapt it to your site and regulatory requirements.

by Gracie Tabanao, from the Community

Get

Template

Maintenance Report Form: Machine and Equipment Fault

Use this Maintenance Report Form to capture and manage machine or equipment faults from discovery to resolution. Record equipment details, serial numbers, locations, and clear descriptions of issues. Document whether repairs are completed in-house or require an external engineer, note companies engaged, and log off-site repair dates. Track expected handback to production, completed repairs, and final sign-off confirming the equipment is safe and fit for use. Attach photos for evidence and maintain a clear audit trail for maintenance and safety compliance.

by Jimmy Abima, from the Community

30+

Get

Template

Machine Breakdown and Repair Report

Use this Machine Breakdown and Repair Report template to document equipment failures and initiate repairs. Capture machine hours and serial numbers, photos of damage, description of how the issue occurred, operator details, and actions attempted before requesting repair. Standardizing these details helps maintenance teams triage, prioritize, and track corrective work, improve root cause analysis, and maintain compliance records. Ideal for manufacturing facilities, workshops, and production lines needing fast, consistent breakdown reporting and clear handover to service technicians.

by Diego Canavero, from the Community

20+

Get

Template

Vehicle Repair Log

This vehicle repair log template helps teams document repairs and maintenance for fleet vehicles. Capture site and date, repair descriptions, assignee, and attach evidence to prove work completed. Use it to centralize repair history, monitor recurring issues, and support compliance and roadworthiness requirements across multiple sites and teams. Ideal for fleet managers, workshops, and field operations needing a simple, auditable record of vehicle fixes.

by Ryan Howson, from the Community

Get

Machine Repair Report Checklist

About author

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Machine and Equipment Fault Maintenance Report

Maintenance Report Form: Machine and Equipment Fault

Machine Breakdown and Repair Report

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Machine and Equipment Fault Maintenance Report

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