Template

Event Host Checklist

by Mandy See, from the Community

Use this Event Host Checklist to run smooth events in cinemas, theaters, or venues. It covers arrival standards, dress and hygiene, reviewing calendars and shift tasks, preparing tech including equipment, run times, sound, and marquees, starting concessions and cleaning machines, setting up furniture, lighting and lobby preparation, restocking and odor mitigation, cash drawer checks, projector and signage setup, exterior lighting, theater turnover, extra assigned tasks, and end of day closing including cleaning, shutting down equipment, and locking up. Download and customize the template to fit your hospitality operations.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Pre-Event Checklist for Outdoor Events
Use this pre-event checklist to prepare and run safer outdoor events. It guides event teams through essential checks across site access and exits, signage and stewarding, disabled access and parking, emergency vehicle routes, and pedestrian segregation. Assess site condition, tripping hazards, weather impacts, fixtures and fencing. Verify structures are completed, inspected and signed off, insurance and health and safety documentation are in place, and food concessions meet food hygiene requirements. Confirm event provisions including fire-fighting equipment, lighting, electrical supplies, first aid, security, control centre, public address and radio communications, backstage setup, and waste management.
by Dave Strafford, from the Community
Downloads: 40+
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Template
Restaurant Host Checklist
This restaurant host checklist helps front of house teams run smooth shifts from open to close. It covers appearance and punctuality, checking reservations, charging and organizing the host iPad, confirming server sections and floor maps, stocking menus, silverware, condiments, crayons and supplies, and preparing water and iced tea. Cleaning tasks include bussing and resetting dining room and patio tables, wiping drink menus and server books, and sanitizing high chairs and boosters. End of shift actions include restocking, plugging in devices, organizing the host area and confirming checkout with the manager on duty.
by Windsor Stuft, from the Community
Downloads: 10+
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Template
Event Banquet Closing Checklist
This event banquet closing checklist helps hospitality teams shut down venues efficiently and consistently. It covers servers, bar, and captains’ end-of-event duties, including returning glassware and china to inventory, resetting spaces, emptying and relining trash, cleaning the banquet kitchen and equipment, wiping down dispensers and surfaces, securing liquor in the liquor room, completing consumption reports and cash drops, and turning off A/C, lights, sound, and projectors. It also prompts staff to log hours, lock doors, finish the event recap, and capture photos. Add corrective actions, assign owners and due dates, collect digital signatures, and export reports as PDF, Word, Excel, or web link.
by Abhishek arora, from the Community
Downloads: 0
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Template
Banquet Closing Checklist
This banquet closing checklist helps event and hospitality teams properly shut down banquet operations. It covers front-of-house tasks, kitchen clean down and food storage, bar breakdown and product lock-up, trash removal and linens, restocking water, soda, juice and tea, sweeping and mopping, and final captain walk-through checks like lights, AV, doors and security. Capture photos of key areas, verify completion, and sign off to standardize end-of-event procedures and maintain cleanliness, safety, and compliance.
by Alexis Burton, from the Community
Downloads: 10+
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Event Host Checklist

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Pre-Event Checklist for Outdoor Events

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Pre-Event Checklist for Outdoor Events

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