Template

Pre-Hire Damage Inspection Checklist

by Clayton Van Geest, from the Community

20+

Use this pre-hire damage inspection template to document the condition of excavators and other heavy equipment before hire. Capture machine hours, check cabin, boom and dipper, quick hitch, rams and hydraulic lines, tracks and tyres, counterweight, and lights. Attach photos of attachments and GET, note defects, and collect management sign-off. Reduce disputes and ensure safe, compliant rentals.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Pre-Hire and Post-Hire Equipment Inspection
This template supports thorough inspections of plant and vehicles at the start and end of hire. It captures customer and asset details, on hire and off hire hours and dates, service due, location, and photos. Checklist items cover cleanliness, windows and mirrors, fuel, fire extinguisher, first aid kit, tyres or tracks, wheel chocks, documentation such as registration and service history, UHF radio operation, jack and safety triangles, lights, keys, and supplied attachments. It also lists extras including rear chain pins for tippers, D shackles, trailer plug adaptors, and ratchet straps or chains. Damage can be noted, and signatures are recorded for the hire company representative and the customer.
by Sam Hamze, from the Community
Downloads: 20+
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Template
Plant on Hire Report Template
This Plant on Hire Report template helps contractors and plant hire providers record the condition and readiness of equipment before deployment. Capture site and asset details, customer hiring info, photos of all sides and cabin, and note service intervals, attachments, and damages. Inspect engine, transmission, hydraulics, and electrical systems including alarms, isolators, beacons, and cameras. Verify cabin items such as seat belts, manuals, risk assessments, first aid kit, and fire extinguisher. Assess brakes, tyres/tracks, access ways, decals, and quick hitch components. Conclude with notes and inspector sign‑off to ensure compliance and reduce downtime.
by Grampians Excavations Admin, from the Community
Downloads: 0
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Template
Porter Plant Pre-Hire Condition Report
This pre-hire condition report template from Porter Plant helps teams assess plant and vehicle condition prior to on-hire. Capture required pre-hire details, depot location, odometer or hours, and comprehensive visual checks. Document fuel and AdBlue levels, tyre condition, windscreen and mirror damage, and overall exterior cleanliness. Verify interior condition and key functions including seatbelts, wipers, radio, and horn. Confirm safety equipment such as fire extinguisher, first aid kit, safety triangles, isolation switch, beacon and work lights, reverse beeper, UHF radio, and alarms. Attach required documentation including risk assessment, operations manual, daily check sheets, and 12-month service history, and note service sticker details. Record attachments and ground engaging tools with photos and wear status. Include keys, signatures, and comments to complete the pre-hire process and ensure compliance and readiness.
by Chris Pountney, from the Community
Downloads: 10+
Get
Template
Plant Off Hire Report
Use this Plant Off Hire Report checklist to record key details and photos when returning plant and equipment. Capture asset info, hours, service history, fuel and AdBlue levels, attachments, keys, fire extinguisher, and safety decals. Inspect engine, transmission, hydraulics, electrical systems, alarms, gauges, cab condition, seat belt, first aid kit, and reversing camera. Verify operation of brakes, steering, tracks or tyres, quick hitch, and blade. Include notes and sign off to confirm machine condition at off hire.
by Grampians Excavations Admin, from the Community
Downloads: 10+
Get

Pre-Hire and Post-Hire Equipment Inspection

This template supports thorough inspections of plant and vehicles at the start and end of hire. It captures customer and asset details, on hire and off hire hours and dates, service due, location, and photos. Checklist items cover cleanliness, windows and mirrors, fuel, fire extinguisher, first aid kit, tyres or tracks, wheel chocks, documentation such as registration and service history, UHF radio operation, jack and safety triangles, lights, keys, and supplied attachments. It also lists extras including rear chain pins for tippers, D shackles, trailer plug adaptors, and ratchet straps or chains. Damage can be noted, and signatures are recorded for the hire company representative and the customer.

by Sam Hamze, from the Community

20+

Get

Template

Plant on Hire Report Template

This Plant on Hire Report template helps contractors and plant hire providers record the condition and readiness of equipment before deployment. Capture site and asset details, customer hiring info, photos of all sides and cabin, and note service intervals, attachments, and damages. Inspect engine, transmission, hydraulics, and electrical systems including alarms, isolators, beacons, and cameras. Verify cabin items such as seat belts, manuals, risk assessments, first aid kit, and fire extinguisher. Assess brakes, tyres/tracks, access ways, decals, and quick hitch components. Conclude with notes and inspector sign‑off to ensure compliance and reduce downtime.

by Grampians Excavations Admin, from the Community

Get

Template

Porter Plant Pre-Hire Condition Report

This pre-hire condition report template from Porter Plant helps teams assess plant and vehicle condition prior to on-hire. Capture required pre-hire details, depot location, odometer or hours, and comprehensive visual checks. Document fuel and AdBlue levels, tyre condition, windscreen and mirror damage, and overall exterior cleanliness. Verify interior condition and key functions including seatbelts, wipers, radio, and horn. Confirm safety equipment such as fire extinguisher, first aid kit, safety triangles, isolation switch, beacon and work lights, reverse beeper, UHF radio, and alarms. Attach required documentation including risk assessment, operations manual, daily check sheets, and 12-month service history, and note service sticker details. Record attachments and ground engaging tools with photos and wear status. Include keys, signatures, and comments to complete the pre-hire process and ensure compliance and readiness.

by Chris Pountney, from the Community

10+

Get

Template

Plant Off Hire Report

Use this Plant Off Hire Report checklist to record key details and photos when returning plant and equipment. Capture asset info, hours, service history, fuel and AdBlue levels, attachments, keys, fire extinguisher, and safety decals. Inspect engine, transmission, hydraulics, electrical systems, alarms, gauges, cab condition, seat belt, first aid kit, and reversing camera. Verify operation of brakes, steering, tracks or tyres, quick hitch, and blade. Include notes and sign off to confirm machine condition at off hire.

by Grampians Excavations Admin, from the Community

10+

Get

Pre-Hire Damage Inspection Checklist

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Pre-Hire and Post-Hire Equipment Inspection

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Pre-Hire and Post-Hire Equipment Inspection

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