Template

On-Hire Equipment Checklist

by Jan Baptista, from the Community

This on-hire equipment checklist helps teams document equipment delivery and handover details to ensure safe, compliant use on site. Record project and site information, hire company and delivery notes, equipment type and serial numbers, and assess condition upon receipt. Capture multiple items, note any defects, and collect contractor signatures for accountability. Ideal for construction and field operations to standardize inspections, reduce risk, and maintain accurate equipment records.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Off-Hire Equipment Checklist
Streamline equipment off-hire by documenting site and location, hire company, equipment type and serial numbers, and current condition. Confirm readiness for collection and designate the pickup area, then capture the contractor’s name and signature to complete the handover. This practical checklist helps standardize equipment returns, improve accountability, and ensure a safe, compliant transition back to the hire company.
by Jan Baptista, from the Community
Downloads: 0
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Small Plant On Hire Checklist
This small plant on hire checklist helps contractors and plant hire companies document equipment details and condition at handover. Record plant ID and description, capture photos of condition and any damages, add notes, and collect signatures. Use it to standardize pre-hire and return inspections and keep clear records for accountability.
by Grampians Excavations Admin, from the Community
Downloads: 10+
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Site Manager Plant Receipt and Off-Hire Form
Use this construction site manager form to document plant receipt and off-hire events. Log job and client details, site and scheme information, plant supplier, item names and quantities. Capture photos of items and any damage, record delivery and collection notes, include multiple pages as needed, and obtain manager signatures with date. Streamline equipment handover, improve traceability, and maintain clear records for compliance and project control.
by Oliver Atkinson, from the Community
Downloads: 20+
Get
Template
Small Plant Off-Hire Checklist
Use this small plant off-hire checklist to record essential details before returning equipment. Capture plant ID and description, assess condition, document damages with photos, add notes, and collect signatures for accountability. Designed for construction and field teams to streamline returns, reduce disputes, and maintain accurate equipment records.
by Grampians Excavations Admin, from the Community
Downloads: 0
Get

Off-Hire Equipment Checklist

Streamline equipment off-hire by documenting site and location, hire company, equipment type and serial numbers, and current condition. Confirm readiness for collection and designate the pickup area, then capture the contractor’s name and signature to complete the handover. This practical checklist helps standardize equipment returns, improve accountability, and ensure a safe, compliant transition back to the hire company.

by Jan Baptista, from the Community

Get

Template

Small Plant On Hire Checklist

This small plant on hire checklist helps contractors and plant hire companies document equipment details and condition at handover. Record plant ID and description, capture photos of condition and any damages, add notes, and collect signatures. Use it to standardize pre-hire and return inspections and keep clear records for accountability.

by Grampians Excavations Admin, from the Community

10+

Get

Template

Site Manager Plant Receipt and Off-Hire Form

Use this construction site manager form to document plant receipt and off-hire events. Log job and client details, site and scheme information, plant supplier, item names and quantities. Capture photos of items and any damage, record delivery and collection notes, include multiple pages as needed, and obtain manager signatures with date. Streamline equipment handover, improve traceability, and maintain clear records for compliance and project control.

by Oliver Atkinson, from the Community

20+

Get

Template

Small Plant Off-Hire Checklist

Use this small plant off-hire checklist to record essential details before returning equipment. Capture plant ID and description, assess condition, document damages with photos, add notes, and collect signatures for accountability. Designed for construction and field teams to streamline returns, reduce disputes, and maintain accurate equipment records.

by Grampians Excavations Admin, from the Community

Get

On-Hire Equipment Checklist

About author

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Off-Hire Equipment Checklist

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Off-Hire Equipment Checklist

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