Template

Off-Hire Equipment Checklist

by Jan Baptista, from the Community

Streamline equipment off-hire by documenting site and location, hire company, equipment type and serial numbers, and current condition. Confirm readiness for collection and designate the pickup area, then capture the contractor’s name and signature to complete the handover. This practical checklist helps standardize equipment returns, improve accountability, and ensure a safe, compliant transition back to the hire company.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
On-Hire Equipment Checklist
This on-hire equipment checklist helps teams document equipment delivery and handover details to ensure safe, compliant use on site. Record project and site information, hire company and delivery notes, equipment type and serial numbers, and assess condition upon receipt. Capture multiple items, note any defects, and collect contractor signatures for accountability. Ideal for construction and field operations to standardize inspections, reduce risk, and maintain accurate equipment records.
by Jan Baptista, from the Community
Downloads: 0
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Template
Hire Returns Checklist for Power Pod Off-Hire
Streamline hire returns and off-hire of site Power Pods with a structured checklist. Record contract and asset numbers, location, and inspect external and internal condition including walls, doors and shutters. Verify bund integrity, generator status, water tank, fuel levels, distribution board and earth rod. Capture photos, notes and defects, rate the overall condition, and add declarations, date, and signatures for compliance and accountability. Ideal for construction and facilities teams managing temporary power modules and site amenities.
by Jeff Addley, from the Community
Downloads: 0
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Template
Small Plant On Hire Checklist
This small plant on hire checklist helps contractors and plant hire companies document equipment details and condition at handover. Record plant ID and description, capture photos of condition and any damages, add notes, and collect signatures. Use it to standardize pre-hire and return inspections and keep clear records for accountability.
by Grampians Excavations Admin, from the Community
Downloads: 10+
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Template
Lorry Driver Hire Collection Checklist
This lorry driver hire collection checklist helps drivers document machine condition at pickup for equipment hire and transport. Capture key details such as customer name, hire number, model, location, date, and preparer. Confirm the machine is clean, note any visible body damage, record missing items like beacon, drawbar, or link balls, ensure the operator’s manual is present, and check fuel levels. Use this tool to standardize pre-collection inspections, reduce disputes, and improve safety and accountability during transport and fleet operations.
by PDI Hire, from the Community
Downloads: 0
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On-Hire Equipment Checklist

This on-hire equipment checklist helps teams document equipment delivery and handover details to ensure safe, compliant use on site. Record project and site information, hire company and delivery notes, equipment type and serial numbers, and assess condition upon receipt. Capture multiple items, note any defects, and collect contractor signatures for accountability. Ideal for construction and field operations to standardize inspections, reduce risk, and maintain accurate equipment records.

by Jan Baptista, from the Community

Get

Template

Hire Returns Checklist for Power Pod Off-Hire

Streamline hire returns and off-hire of site Power Pods with a structured checklist. Record contract and asset numbers, location, and inspect external and internal condition including walls, doors and shutters. Verify bund integrity, generator status, water tank, fuel levels, distribution board and earth rod. Capture photos, notes and defects, rate the overall condition, and add declarations, date, and signatures for compliance and accountability. Ideal for construction and facilities teams managing temporary power modules and site amenities.

by Jeff Addley, from the Community

Get

Template

Small Plant On Hire Checklist

This small plant on hire checklist helps contractors and plant hire companies document equipment details and condition at handover. Record plant ID and description, capture photos of condition and any damages, add notes, and collect signatures. Use it to standardize pre-hire and return inspections and keep clear records for accountability.

by Grampians Excavations Admin, from the Community

10+

Get

Template

Lorry Driver Hire Collection Checklist

This lorry driver hire collection checklist helps drivers document machine condition at pickup for equipment hire and transport. Capture key details such as customer name, hire number, model, location, date, and preparer. Confirm the machine is clean, note any visible body damage, record missing items like beacon, drawbar, or link balls, ensure the operator’s manual is present, and check fuel levels. Use this tool to standardize pre-collection inspections, reduce disputes, and improve safety and accountability during transport and fleet operations.

by PDI Hire, from the Community

Get

Off-Hire Equipment Checklist

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On-Hire Equipment Checklist

Hire Returns Checklist for Power Pod Off-Hire

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On-Hire Equipment Checklist

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