Template

Small Plant Off-Hire Checklist

by Grampians Excavations Admin, from the Community

Use this small plant off-hire checklist to record essential details before returning equipment. Capture plant ID and description, assess condition, document damages with photos, add notes, and collect signatures for accountability. Designed for construction and field teams to streamline returns, reduce disputes, and maintain accurate equipment records.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

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Small Plant On Hire Checklist
This small plant on hire checklist helps contractors and plant hire companies document equipment details and condition at handover. Record plant ID and description, capture photos of condition and any damages, add notes, and collect signatures. Use it to standardize pre-hire and return inspections and keep clear records for accountability.
by Grampians Excavations Admin, from the Community
Downloads: 10+
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Template
On-Hire Equipment Checklist
This on-hire equipment checklist helps teams document equipment delivery and handover details to ensure safe, compliant use on site. Record project and site information, hire company and delivery notes, equipment type and serial numbers, and assess condition upon receipt. Capture multiple items, note any defects, and collect contractor signatures for accountability. Ideal for construction and field operations to standardize inspections, reduce risk, and maintain accurate equipment records.
by Jan Baptista, from the Community
Downloads: 0
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Template
Plant Off Hire Report
Use this Plant Off Hire Report checklist to record key details and photos when returning plant and equipment. Capture asset info, hours, service history, fuel and AdBlue levels, attachments, keys, fire extinguisher, and safety decals. Inspect engine, transmission, hydraulics, electrical systems, alarms, gauges, cab condition, seat belt, first aid kit, and reversing camera. Verify operation of brakes, steering, tracks or tyres, quick hitch, and blade. Include notes and sign off to confirm machine condition at off hire.
by Grampians Excavations Admin, from the Community
Downloads: 10+
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Template
Hire Returns Checklist for Power Pod Off-Hire
Streamline hire returns and off-hire of site Power Pods with a structured checklist. Record contract and asset numbers, location, and inspect external and internal condition including walls, doors and shutters. Verify bund integrity, generator status, water tank, fuel levels, distribution board and earth rod. Capture photos, notes and defects, rate the overall condition, and add declarations, date, and signatures for compliance and accountability. Ideal for construction and facilities teams managing temporary power modules and site amenities.
by Jeff Addley, from the Community
Downloads: 0
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Small Plant On Hire Checklist

This small plant on hire checklist helps contractors and plant hire companies document equipment details and condition at handover. Record plant ID and description, capture photos of condition and any damages, add notes, and collect signatures. Use it to standardize pre-hire and return inspections and keep clear records for accountability.

by Grampians Excavations Admin, from the Community

10+

Get

Template

On-Hire Equipment Checklist

This on-hire equipment checklist helps teams document equipment delivery and handover details to ensure safe, compliant use on site. Record project and site information, hire company and delivery notes, equipment type and serial numbers, and assess condition upon receipt. Capture multiple items, note any defects, and collect contractor signatures for accountability. Ideal for construction and field operations to standardize inspections, reduce risk, and maintain accurate equipment records.

by Jan Baptista, from the Community

Get

Template

Plant Off Hire Report

Use this Plant Off Hire Report checklist to record key details and photos when returning plant and equipment. Capture asset info, hours, service history, fuel and AdBlue levels, attachments, keys, fire extinguisher, and safety decals. Inspect engine, transmission, hydraulics, electrical systems, alarms, gauges, cab condition, seat belt, first aid kit, and reversing camera. Verify operation of brakes, steering, tracks or tyres, quick hitch, and blade. Include notes and sign off to confirm machine condition at off hire.

by Grampians Excavations Admin, from the Community

10+

Get

Template

Hire Returns Checklist for Power Pod Off-Hire

Streamline hire returns and off-hire of site Power Pods with a structured checklist. Record contract and asset numbers, location, and inspect external and internal condition including walls, doors and shutters. Verify bund integrity, generator status, water tank, fuel levels, distribution board and earth rod. Capture photos, notes and defects, rate the overall condition, and add declarations, date, and signatures for compliance and accountability. Ideal for construction and facilities teams managing temporary power modules and site amenities.

by Jeff Addley, from the Community

Get

Small Plant Off-Hire Checklist

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