Template

Traceability Record Sheet for Fresh Produce

by Samantha Ware, from the Community

10+

Use this traceability record sheet to capture end to end product provenance for fresh produce and packhouse operations. Log site, lot and PO numbers, BB/DU dates, grower codes and country of origin. Attach certifications and due diligence (GlobalGAP, GFSI, PPPL, ethical), spray records and specifications. Record intake and online QC, positive release, shelf life, residue and lab results. Track packaging accreditation and specs, label sign off, production line checks, equipment verification, temperature logs and cleaning. Conduct raw material and packaging mass balance, manage non conformances, and document sign off.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
BRCGS Traceback Exercise Checklist
Use this BRCGS traceback exercise checklist to verify end to end product traceability across fresh produce operations. Capture grower compliance details including identification, GlobalGAP and GRASP status, spray clearance, and submission dockets. Validate packhouse controls such as bin submission matching, maturity tests, and labeling. Review production records for market eligibility, harvest and cleaning logs, phytosanitary inspections, packaging and PLU batch codes, and mass balance. Confirm load out accuracy with dispatch orders, documentation, and vehicle pre inspection. Support audits and recall readiness.
by Navneet kaur, from the Community
Downloads: 10+
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Template
Pre-Season 3rd Party Packing Audit
Comprehensive pre-season third-party packing audit template for fresh produce operations. Assess quality systems and certifications, HACCP review, supplier approval and product release, temperature-controlled storage, allergen and foreign body controls, pest management, packhouse start-up and labelling checks, metal detection, traceability and mass balance, personal hygiene and PPE, training and records, cleaning schedules, handling of nonconforming product, preventive maintenance, calibration, internal audits, complaints and product recall, packaging specifications and food-grade compliance, environmental and building hygiene, and ethical compliance including SMETA. Ideal for verifying readiness before production starts.
by Samantha Ware, from the Community
Downloads: 10+
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Template
Product Recall and Withdrawal Form
This product recall and withdrawal form helps teams capture the critical details needed to manage a recall or withdrawal effectively. Record the originating site, customer, and product; summarize lot codes, supplier, dates, coding, and pack dates; and quantify affected stock with depot breakdown. Conduct traceability and raw material mass balance checks, document primary packaging used and lot numbers, and attach evidence throughout. Track customer contact and responses, and log communications with certification bodies when required within three days. Designed for horticulture and fresh produce operations, this template supports compliance, rapid response, and complete documentation during product incidents.
by Fire Register, from the Community
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Template
SOP 3.3.1 Traceability - Production
This SOP template supports end to end product traceability in production. It guides teams to track raw materials and primary packaging from supplier receipt through processing, packaging, storage, and distribution. Use it to record batch and lot codes, date coding, quantities, weights, and packaging checks, including sealing and labeling accuracy. It includes quality checks such as organoleptic assessments and verification that products are free from physical, chemical, and microbiological contaminants. Temperature controls for chillers, freezers, and blast chilling are captured to maintain cold chain integrity. The checklist helps build a complete audit trail for recalls, customer requirements, and regulatory compliance.
by Olabisi Lawson, from the Community
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Traceability Record Sheet for Fresh Produce

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BRCGS Traceback Exercise Checklist

Pre-Season 3rd Party Packing Audit

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SOP 3.3.1 Traceability - Production

You might also like

BRCGS Traceback Exercise Checklist

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SOP 3.3.1 Traceability - Production