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Digital Vehicle Inventory Management Templates

Make vehicle inventory easy and hassle-free with digital templates you can use on your mobile device

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Published March 26th, 2020

What is a Vehicle Inventory?

A vehicle inventory is a database of vehicles listing unit-specific information for the reference of potential buyers in the case of car dealerships, or assigned personnel in the context of company-owned vehicles. Vehicle inventory management is essential to data organization for both the internal and external purposes of a company. Poor vehicle inventory practices can lead to problems such as imbalanced accounting, and over-/under-supply of stock.

This article features: 1) what a vehicle inventory is; 2) the consequences of poor vehicle inventory; and 3) free, ready-to-use templates to help make vehicle inventory management easy and hassle-free.

The Consequences of Poor Vehicle Inventory

Companies may have different approaches to vehicle inventory depending on their primary purpose. Regardless, poor vehicle inventory practices can lead to issues that affect multiple aspects of a business. Below are some of the consequences of poor vehicle inventory:

Over or understocking

Without an accurate reference to what is currently in stock, poor vehicle inventory practices may lead to companies ordering fewer or more than what is necessary. This can lead to product demands not being met due to shortage or product stagnation due to surplus.

Reduced profitability

Understocking hurts profitability by failing to capitalize on sales opportunities. Overstocking hurts profitability as unsold products stagnate and gradually lose value. Both are common issues associated with poor vehicle inventory management.

Bad customer experience

If a business cannot provide the product that customers demand, the sale eventually goes to a well stocked, better organized competitor. With the multitude of options available on the market, one bad experience may be enough to lose a customer’s business for good.

Excessive warehousing expenses

Overstocking is even more problematic once you realize that you will also need to spend money storing your excess supply. Regardless if you pay for warehouse rent or you are using space that could have been utilized better, you are suffering from inefficiency that could have been prevented by proper vehicle inventory management.

Mobile App for Vehicle Inventory Management

Managing your vehicle inventory manually on paper or through numerous programs and software can get complicated. iAuditor helps you manage your vehicle inventory in one easy-to-use mobile app that covers data collection, data storage and organization, and reporting all in one platform.

  1. Download ready-to-use vehicle inventory templates, or easily create and customize your own via the Smart Forms feature.
  2. Perform inspections and manage inventory on your mobile phone or tablet anytime, anywhere, even when you’re offline. Your data will automatically sync to the cloud once you connect to the internet.
  3. Automatically generate reports after completing your vehicle inventory template and easily share with management and concerned personnel.
  4. Save your vehicle inventory information via unlimited cloud storage for safekeeping and easy access anytime.
  5. Integrate iAuditor with business intelligence tools to gain additional insights and visualize your data as you see fit.


Juhlian Pimping

SafetyCulture Staff Writer

Juhlian Pimping has been writing about safety and quality topics for SafetyCulture since 2018. Before writing for SafetyCulture full-time, Juhlian worked in customer service and wrote for an Australian RTO.