Project Status Report Templates

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Project Status Reports

Project status reporting is the process of tracking and recording the progress of an ongoing business project or plan. Project status reports are completed by project managers evaluating key areas such as time, quality and budget. These reports fundamentally show a summary of the tasks accomplished, to-dos and the current status of the project.

This article covers 1) 5 benefits of using project status reports; 2) understanding the RAG status rating system; 3) technology that can help streamline your reporting processes; and 4) project status report templates you can download and use.

Go directly to download digital project status report templates.

5 Benefits of Using Project Status Reports

The purpose of project status reports is to ensure objectives and deliverables are being met and key stakeholders are kept informed. These reports can be done daily, weekly or monthly throughout the life cycle of a business plan. Here are the top 5 benefits of using project status reports in your organization:

  1. Develops a good communication system within teams;
  2. Keeps stakeholders informed and updated about the progress of the project;
  3. Streamlines reporting processes;
  4. Enables actions to be taken on risks and potential hazards identified; and
  5. Improves support systems needed to achieve goals

Understanding the RAG Status Rating System

The RAG status is an essential part of completing a project status or progress report. RAG stands for red, amber and green. Each color indicates the current status of a key performance area, which typically covers quality, timing, budget and scope.

  1. RED - this color indicates that the project has identified significant issues and roadblocks which can not be handled by the project manager alone. These issues need to be escalated to project sponsors or project board for corrective actions to be implemented immediately.
  2. AMBER - this color means that there are still problems being encountered but can be actioned by the project manager and the delivery team. With this, the project board still needs to be updated and notified regarding the matter.
  3. GREEN - this color shows that the project is now running smoothly and that all aspects are within tolerance.

Choosing the Right Technology for Project Status Reporting

Project status or progress reporting requires consistent recording and delivering of key messages concerning the status of the project. Paper-based reports are often misplaced or require additional effort to prepare the document.

A digital solution like iAuditor can replace paper method statements with a mobile app. Complete reports on the spot with the use of your hand-held device and validate audits by gathering electronic signatures faster and easier. All completed method statements are automatically saved online - no more lost paperwork.

Get started by downloading these free and customizable project status report templates.

Digital Project Status Report Templates

1. Project Status Report Template

This project status report template, sometimes called project progress report, can be used regularly to track the progress of a business project. This template can be used by project managers and inspectors to document status on project performance areas: time, quality and budget, and determine roadblocks along the way. The template was converted using iAuditor and can serve as a guide for inspectors to perform the following:

  1. Provide details on the project performance areas if the current status was behind, slipping or on track.
  2. Document roadblocks, risks and potential hazards identified.
  3. Create a summary of the project status by providing a completion rate: 25%, 50%, 75% and 100%.
  4. Validate audit by affixing a digital signature.
  5. After conducting all project status reports, you can export all your audits as CSV and then transfer data in a separate sheet to have an overview of the project.

2. Construction Daily Report Checklist

This construction daily report checklist can be used to record the activities for the day in a construction site or project. Provide details about the job such as weather, workforce, instructions given, delays, and materials. Record any risks or potential hazards and include photos. Document any inspections that happened and you can also record visitors who are present on-site. Validate the report by including a digital signature of the foreman or site supervisor.

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  1. Create a free iAuditor account to get started
  2. Download a template above and modify it for your workplace or browse other checklist topics
  3. Install the iAuditor app on your mobile or tablet and perform an inspection
  4. Take photos, create actions and generate reports on your device
  5. Invite your teammates. Save time, save lives
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