Top 5 Process Validation Report Templates

Ensure an ongoing demonstration of confidence in your manufacturing process
Mobile process validation app to properly document qualification protocols

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Published December 7th, 2020

What is a Process Validation Report?

A process validation report provides proper documentation of qualification protocols, such as equipment qualification, installation qualification, operational qualification, and performance qualification, as evidence that a manufacturing process is capable of consistently delivering quality products. Quality assurance managers in the pharmaceutical manufacturing industry use a process validation report template to ensure compliance with US Food and Drug Administration (FDA) regulations, especially before the routine commercial production for a new formula or within a new facility and when well-established processes have not undergone a formally documented validation.

This article features:

Key Determinants in Validating Manufacturing Processes

The FDA-issued Process Validation: General Principles and Practices is the current guidance for the manufacture of human and animal drug and biological products which aligns process validation activities with a product life cycle approach. An FDA investigative engineer shares that one of the major process validation problems encountered during inspections of US manufacturing facilities is the failure to demonstrate confidence in the process through proper documentation of qualification protocols such as:

Equipment Qualification

To ensure that all specified design elements have been included and that the design meets the relevant regulatory and statutory requirements, the equipment qualification, also known as design qualification or final design against the user, and functional and/or design specifications should be verified. For adherence to Good Manufacturing Practices (GMP), the equipment at the manufacturing facility should be assessed for criticality according to its designated impact and risk priority.

Installation Qualification

The equipment/system should be installed correctly, supplied as specified, integrated into the manufacturing facility calibration and maintenance systems, and available for use. Supporting utilities should be described and deviations in wiring/cabling, power/fusing, input/output control, etc. should be recorded with a justification for acceptance and impact on operations. The installation qualification protocol should be signed off by the author and approved by the validation supervisor and quality assurance department.

Operational Qualification

The equipment/system should also be operating correctly, compliant with functionality requirements, and integrated into the manufacturing facility training system and Quality Management System (QMS). Calibration equipment, methods, and dates should be included with corresponding Standard Operating Procedures (SOPs); training records; and control point, alarm, and output results.

Performance Qualification

To ensure that the equipment/system is continuously meeting performance criteria for routine use in commercial production, the performance qualification should be verified. For equipment, the normal procedure for each use (configuration or load) should be run three times, and all required data should be recorded. Systems should run for 20 consecutive working days, and deviations to the procedure should be recorded. The acceptance criteria should be compared against the performance test results to formulate conclusions on the validity of the equipment/system.

Process Validation App

iAuditor, the world’s most powerful inspection checklist app, can help manufacturing engineers, validation managers, and quality assurance personnel properly document process validation qualification protocols, monitor processes for consistent product quality, and ensure an ongoing demonstration of confidence in your manufacturing process. With the iAuditor mobile app, you can:

  • Perform process validation with a mobile device. Request a demo.
  • Capture photo evidence of the process validation procedure
  • Take note of deviations and performance test results within the app
  • Automatically generate and share process validation reports to members of your organization. Preview sample report.
  • Use for free with small teams. Unlimited reports and storage for premium accounts. Compare pricing plans.


Shine Colcol

SafetyCulture Staff Writer

Shine has been professionally writing about virtually anything since her internship for a digital publisher of niche blogazines. She is passionate about building a culture of continuous improvement in the environmental, health, safety, and quality space through well-researched, engaging, and impactful content.