Journey Management Plan
Ensure the safety and efficiency of road journeys with the help of a versatile mobile app
Ensure the safety and efficiency of road journeys with the help of a versatile mobile app
Published July 29th, 2020
A journey management plan is a set of trip-specific instructions and guidelines designed to help employees complete official company trips safely and efficiently. As a general rule, road journeys that are expected to last more than 4 hours should have a journey management plan.
Employees and drivers can use this journey management plan to outline the details and safety measures involved in a company-sanctioned trip. With this journey management plan template, employees and drivers can:
Employees and drivers can use this journey management plan to outline the details and safety measures involved in a company-sanctioned trip. With this journey management plan template, employees and drivers can:
Use this journey management plan checklist to detail trip details such as the types of roads you are going to travel on, estimated departure and arrival times, and location of rest stops. The driver checklist also ensures that the driver has the appropriate training, licenses, and fitness level to complete the trip safely, and that the vehicle to be used is in good condition.
Drivers can use this checklist to verify if rest stops and planned accommodations have been taken care of, the most efficient routes have been set per destination, and final vehicle condition and safety checks are performed prior to the trip.
Drivers and employees can use this journey management checklist to include relevant trip details such as the vehicle unit number, starting and ending location, as well as necessary safety checks that need to be performed during the trip.
Before putting in work to create a journey management plan, officers in-charge must first ensure that a road journey is absolutely necessary. According to the CDC, motor vehicle accidents are the leading cause of workplace deaths, adding incentive to avoid them as much as possible. If driving is the sole option, pre-journey preparations should include the following:
Though employees and drivers can complete company-sanctioned trips without a formal journey management plan, the safety and efficiency of journeys are greatly improved simply by following one. Below are the top five reasons your company needs to start journey management planning:
The risk of accidents and delays are greatly reduced by doing research on the best possible routes prior to the journey. Part of the pre-trip planning is looking for routes with minimal traffic, effectively lowering the risk of collisions in addition to making the trip faster. This becomes even more important if the employee has to make multiple stops in the course of the journey.
Most, if not all company-sanctioned trips follow a schedule. By establishing the safest and most efficient routes to take prior to the journey, it becomes easier for employees to arrive safely and on time to set appointments.
An essential step in journey management planning involves thorough pre-trip inspections. These vehicle inspections ensure that the employee is using the appropriate vehicle for the trip, that the vehicle is in good condition, and that it adheres to federal laws for motor vehicle safety standards.
A good journey management plan also provides guidance to employees in case of road emergencies and accidents. Aside from providing general safety guidelines on what to do if their vehicle breaks down, journey management plans can include company-specific processes and information such as a list of contact persons an employee can reach out to if necessary.
By creating an official journey management plan, you effectively standardize the process for company-sanctioned trips. Having a plan that includes instructions, guidelines, and other helpful information can help improve employee accountability both from the driver’s end and the personnel he or she is supposed to check in with.
Beyond just being a digital platform to create and customize journey management plans, iAuditor by SafetyCulture can serve as your complete journey management system through a variety of useful features:
Use this journey management plan checklist to detail trip details such as the types of roads you are going to travel on, estimated departure and arrival times, and location of rest stops. The driver checklist also ensures that the driver has the appropriate training, licenses, and fitness level to complete the trip safely, and that the vehicle to be used is in good condition.
Drivers can use this checklist to verify if rest stops and planned accommodations have been taken care of, the most efficient routes have been set per destination, and final vehicle condition and safety checks are performed prior to the trip.
Drivers and employees can use this journey management checklist to include relevant trip details such as the vehicle unit number, starting and ending location, as well as necessary safety checks that need to be performed during the trip.
