Published 23 Aug 2023
What is a Car Service Checklist?
A car service checklist helps automotive technicians thoroughly check car components and assess repair needs. The length of a car service checklist depends on whether the car service is interim (every 6 months), full (once a year), or major (once every two years).
In this article
- What Is It?
- Different Types
- What Should It Include?
- Common Challenges
- How Automotive Technicians Can Step Up and Perform Better
- Embrace Mobile Technology with SafetyCulture (formerly iAuditor) Car Service Checklist Templates
- Car Service Checklist Templates
Cost-effective and convenient, a car service checklist assists automotive technicians in verifying car problems and advising customers on additional repairs and service work. Aside from being free and easy to complete, car service checklists also help solve some of the most common challenges that automotive technicians face when servicing cars.
What Is It?
A car service is essentially a combination of car maintenance and auto repair. It is performed by automotive technicians for owners or operators of vehicles. During a routine car service, automotive technicians check core vehicle components and note their conditions in an assessment report. Often, a car service also includes changing or replacing worn-out car parts.
There are three types of car service: interim, full, and major. Though all involve the main task of checking the car, the difference between them is the number of car parts checked and how often each type of service is done.
Interim Car Service
An interim car service is due to be performed every 6 months or after the car has reached 6,000 miles. Since this car service type is the most basic of the three, the items checked during an interim or routine car service are also checked during a full car service and a major car service.
Full Car Service
A full car service is performed at least once a year or after the car has reached 12,000 miles. As the bridge between the most basic type of car service (interim) and the most extensive (major), full car service is likely the type most often performed by automotive technicians.
Major Car Service
A major car service should be performed every 2 years or when the car has reached 24,000 miles. This type of car service is also recommended for vehicles that haven’t been regularly checked, maintained, or serviced for some time.
What Should It Include?
Even for car services of the same type, the specific car parts checked can be different for each auto shop, vehicle, or client. There may be cases where the auto shop specializes in the supply or replacement of a certain part or where the vehicle manufacturer has indicated in its manual that a certain part should be checked more often or given special attention.
Moreover, since the condition of each car largely depends upon its history, current usage, and maintenance, customers may have special requests or service inquiries that aren’t necessarily included in the auto shop’s car service package.
That being said, a car service should include the following at the very least:
- Engine oil check and refill if near “low” markings
- Coolant level check and refill if below the normal level
- Power steering fluid check and inspection for leaks
- Tire pressure check and inspection for holes
- Timing belt check and replacement
- Brakes inspection and fluid level check
- Windscreen additive and clutch fluid level check
- Lights, wipers, and horn testing and inspection
- Oil filter and air filter check and replacement
- Car battery and antifreeze strength check
For a general list of the car parts checked for each car service type, go to the featured car service checklist templates section.
While most automotive technicians are experienced in car service, even veteran mechanics can still make mistakes. This is due to the repetitive nature of the job, making it easy to slip up and forget even the simplest but most important parts of car service.
Such mistakes can incur huge financial costs for the shop and irreparably damage its reputation among its clientele. Diligence is crucial for automotive technicians since they have a lot of responsibilities to deal with on a daily basis.
Here are the top three concerns of an automotive technician:
Working on cars everyday takes a toll on one’s body. If automotive technicians aren’t aware of how to properly move and position themselves when doing certain tasks, they run the risk of injury or ending up with joint and muscle problems later on in life.
Aside from the medical expense, a serious injury could actually end an automotive technician’s career since the work does require them to be physically fit or capable, at the very least.
For automotive technicians, the faster they finish a job, the more money they get from it. This is why, despite the long hours, they are always working against the clock. Notwithstanding the higher incentive, automotive technicians are also motivated by customer demands.
Most clients expect their car to be ready soon, regardless of the complexity of the work. Keeping up with the fast pace of the job and, at the same time, pulling 12-hour shifts can easily overwhelm and exhaust automotive technicians to the point of burnout.
Despite working nonstop all-day, automotive technicians still have to double-check their work. Aside from the very real threat of being fired for not being careful enough, automotive technicians also need to keep in mind that they are working on a piece of machinery that could potentially cause fatal accidents.
According to the National Highway Traffic Safety Administration (NHTSA), tires and wheel-related problems account for 35% of car accidents in the US caused by mechanical failure, and 22% are from bad brakes.
How Automotive Technicians Can Step Up and Perform Better
Though being an automotive technician is a difficult job, it can be incredibly rewarding for people who love tinkering with cars. Nevertheless, even those who know they are on the right career path can be sidetracked by inefficiencies in the workplace. Here are some suggestions on how automotive technicians can make their life easier and do their job better:
Have a Talk With Their Supervisor
While it can be tempting to just brush off safety concerns, it really pays in the long run to put one’s foot down when it comes to safety. Automotive technicians should be wary of working without proper safety equipment, especially in such a harsh environment that is full of hazards.
Aside from safety, automotive technicians should also have an honest discussion with their supervisor regarding their work hours and pay. While a shop’s pay structure and shift schedule may seem set in stone, it’s possible for both to change if a supervisor sees the benefit in doing so.
Having a reasonable discussion is always beneficial for both technician and supervisor because it’s an avenue where concerns can be raised and problems can be addressed.
Don’t Overspend on Tools
One of the biggest mistakes a newbie automotive technician can make is buying an expensive set of tools right away. While these tools may be of higher quality, they aren’t a good investment.
No matter how careful one is with tools, they’ll still end up getting damaged by one thing or another at the end of the day. A helpful tip is to let the shop buy the big tools and only pay a small amount ($500-1500 per year) out-of-pocket for other tools.
Use a Digital Checklist
A car service checklist is one tool that costs nothing, not even time and effort. Since a car service checklist is pre-made, automotive technicians can immediately begin using it without having to worry about creating their own checklist from scratch. It’s also relatively straightforward, making it easy-to-use and hassle-free.
Like any other tool, a car service checklist should do most of the grunt work, so that automotive technicians can focus on the task at hand, which is ensuring that vehicles are in good condition and are safe to use.
Embrace Mobile Technology with SafetyCulture (formerly iAuditor) Car Service Checklist Templates
Why use SafetyCulture?
SafetyCulture is a digital operations platform that provides car service checklist templates for free. Using SafetyCulture car service checklists ensures that you remember to check all of the necessary car components. With any of our featured car service checklist templates, you can do the following:
- Print the car service checklist as PDF or use it as a digital checklist on any mobile device
- Customize and edit the car service checklist to fit the service and repair needs of the car
- Send car service reports to customers via email or print the PDF version for them to pick up after their car has been serviced. You can also add your shop’s logo to reports to highlight your brand and business.
Car Service Checklist Templates
This digital checklist is meant for routine or interim car service, which is usually performed every 6 months or after the car has reached 6,000 miles. Automotive technicians can use the routine car service checklist to rate the condition of car parts and features as good, fair, or poor. The following items are included in this car service checklist:
- Engine oil, oil filter, transmission oil leaks
- Windscreen additive and windscreen condition
- Operation of windscreen wipers and washers
- Coolant, brake fluid, power steering fluid, clutch fluid
- Brake pads, timing belt intervals, steering rack gaiters
- And more…
This after car service checklist can be used by automotive technicians to double-check their work and to evaluate their health and safety before proceeding to the next job. Guidance on what to do in case of scratches, muscle strain, and injury is found in the safety issues section, while the car parts checked section verifies that the automotive technician has done the following during car service:
- Check for oil leaks
- Check engine air filter, oil, and coolant level
- Check brake fluid level and clutch fluid level
- Check condition of car battery and timing belt
- Check tire pressure and rotation
- Check if lights, wipers, and horn are working
This digital checklist can be quickly completed by automotive technicians before they start the car service. It ensures that automotive technicians are adequately protected by asking them to check if they are wearing safety glasses, gloves, and the appropriate footwear. It also contains questions on fire prevention and safety training. Use the before car service checklist to do the following:
- Check if you need assistance from another technician to perform the car service safely
- Check if there is a first aid kit and eye wash station nearby (for use in case of emergency)
- Check if your toolbox contains the necessary tools for the car service you will perform