- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/month (with a free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
SafetyCulture allows you to oversee venue safety, waste management, and more on a single platform. This operations solution offers mobile capabilities, allowing you and your team to coordinate activities across different locations and access all the important information in one place. With a simpler, more accurate, and more efficient approach to venue management, you can deliver the best experience for your clients.
Features:
- Cover all bases of your venue inspections, event risk assessments, and bookings with customizable digital checklists and forms
- Give everyone a single source of truth for event schedules, venue equipment, and other important metrics
- Create a safer venue by simplifying the process of reporting issues within the venue and monitoring the environmental conditions and activities that take place there
- Improve decision-making on allocating resources and scheduling spaces through integrations with other systems
- Efficiently send announcements, memos, and alerts to the entire team through Heads Up
Why use Tripleseat?
Tripleseat allows you to oversee your venues, allowing you to plan more successful and safer events. It excels in streamlining venue booking and event planning processes, providing a centralized hub for managing reservations, catering details, and communication.
Features:
- Online booking and reservation management
- Catering and menu planning tools
- CRM for customer relationship management
- Free Version: None
- Pricing: Contact vendor for pricing
- Platforms supported: Web
Why use Eventbrite?
Eventbrite handles event ticketing and marketing activities, which are crucial when managing public venues. Event organizers benefit from its expansive reach, making it an excellent choice for promoting and managing events of all sizes.
Features:
- Online event registration and ticketing
- Promotional tools and social media integration
- Attendee tracking and check-in functionality
- Free Version: Yes, available for up to 25 tickets.
- Pricing: Flex Plan starts at $9.99/event for up to 100 tickets
- Platforms supported: Web, iOS, Android
Why use zkipster?
zkipster is a platform designed to help you produce better art events through thorough planning and proper venue management. The platform specializes in high-end event management and guest list services, making it an excellent choice for premium events and venues.
Features:
- Guest list management and check-in tools
- Customizable event invitations and branding
- Real-time collaboration with team members
- Free Version: None
- Pricing: Essentials Plan starts at $442/month (with a free trial period)
- Platforms supported: Web, iOS, Android
Why use Magicplan?
Magicplan gives you the ability to view a 3D model of your venue on your computer. This functionality allows you to find ways to organize, arrange, and fix the venue to provide a better space for events. Venue administrators can benefit from its innovative features for visualizing and optimizing space arrangements.
Features:
- Automatic floor plan creation using augmented reality
- 3D room modeling and space measurement
- Furniture and object placement for event design
- Free Version: Yes, available for up to 2 projects.
- Pricing: Sketch Plan starts at $99.99/month, billed annually
- Platforms supported: Web, iOS, Android
Why use Perfect Venue?
Perfect Venue is a comprehensive platform designed to simplify the venue booking process. Venue administrators can benefit from its user-friendly interface and advanced features, making it an ideal choice for efficiently managing bookings, contracts, and client interactions.
Features:
- Venue search and availability calendar
- Contract and proposal creation and management
- CRM for client communication and relationship tracking
- Free Version: Yes
- Pricing: Starts at $79/month/location, billed annually
- Platforms supported: Web
Why use Planning Pod?
Planning Pod offers various tools that aid with the venue management process, allowing you to host better and more consistent events. It stands out for its all-in-one approach, providing features like budget tracking, seating arrangements, and collaboration tools to streamline the entire event planning process.
Features:
- Event budgeting and expense tracking
- Seating chart and floor plan creation
- Task management and collaboration tools
- Free Version: None
- Pricing: Starts at $149/month, billed annually (with a free 14-day trial period)
- Platforms supported: Web
What is Venue Management Software?
Venue management software is a digital solution that allows venue managers and operators to oversee activities in their venue. This includes managing events, conducting safety checks and risk assessments, ticketing, and more. This software significantly enhances the process of organizing, booking, and executing events by centralizing all of these tasks in one platform.
The software is commonly used in conference centers, event halls, stadiums, theaters, and other venues where events and gatherings occur.
Importance
An effective venue management platform makes venue and event oversight easier. This tool provides all the information venue managers need—from schedules to logistics—to optimize the management process and maximize the success of the venue.
Some of the other benefits associated with venue management software include:
Streamlined Operations
Venue management software simplifies arrangements for events and other functions from reservation to the event proper, ensuring smooth and efficient planning from start to finish. It gives them the power to take charge, optimize resources, and create unforgettable experiences for their guests.
Enhanced Collaboration
This platform also provides them with a centralized communication portal with clients and staff, making it easier to coordinate tasks on the ground, no matter where they are. This, in turn, helps foster collaboration among team members, reduce communication gaps, and ensure everyone is on the same page.
Improved Customer Experience
Lastly, these platforms aid in enhancing the overall experience for clients and attendees through features like easy booking processes, personalized communication, and seamless coordination.
Key Features
It’s best to choose venue management software with features that fit your specific needs and preferences. Apart from this, there are also some key features you must have when using one of these platforms, such as the following.
- Booking and Reservation Management
- Event Scheduling
- Resource Allocation
- Financial Management
- Reporting and Analytics
- Mobile Accessibility
Choosing the Right Software
Here is a comparison of the top venue management software of 2024:
| Venue Management Software | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $24/user/month* | Yes |
| Tripleseat | No | Contact vendor for pricing | No |
| Eventbrite | Yes | $9.99/event** | Yes |
| zkipster | No | $442/month | Yes |
| Magicplan | Yes | $99.99/month* | Yes |
| Perfect Venue | Yes | $79/month/location* | No |
| Planning Pod | No | $149/month* | No |
* billed annually
** up to 100 tickets
Leon Altomonte