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Published 19 May 2023 | By Eunice Arcilla Caburao, Leon Altomonte
Free version: Available for teams of up to 10
Pricing: Premium plan $19/month (with free 30-day trial period)
Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
Digitizing data and streamlining workflows are SafetyCulture’s expertise, which is why they have the best request for proposal software online. This intuitive and customizable program allows vendors and buyers to create, manage, and submit detailed RFPs that initiate competitive bidding and jumpstart projects.
Features:
Why use RFPIO?
This digital solutions provider, recognized as a leader in response management, helps organizations create proactive proposals with their RFPs, RFQs, RFIs (Request for Information Software), and DDQs (Due Diligence Questionnaires) so prospective vendors can better decide when bidding.
Free version: None
Pricing: Not indicated on the website
Platforms supported: Web
Why use Loopio?
Trusted by thousands of teams worldwide, this is one of the best request for proposal automation software because it locates responses faster and more accurately, removes outdated documents, and sends detailed proposals to your clients, all helpful in closing deals immediately.
Pricing: On a subscription basis, pricing available upon registration (with a free trial)
Why use Qvidian?
Upland Software’s Qvidian is a world-renowned request for quotation software with features that help teams access information from one content repository and empower them to create high-quality responses, increasing their chances of winning bids.
Why use Zbizlink?
This portfolio and proposal management software allows government contractors and proposal managers to craft more focused proposals and quotes by targeting specific qualifications and aligning their proposals with regulations and standards for compliance.
Pricing: Starts at $199 per month for 1 seat (with a 7-day free trial upon registration)
Platforms supported: Web, Desktop
Why use Proposify?
Created by people who toiled over RFPs and RFQs for years, Proposify is considered the best request for proposal automation software because it allows complete collaboration through interactive quotes that accelerate the sales cycle and assures a quick close.
Pricing: Starts at $49 per user per month, billed annually (with a free 14-day trial)
Platforms supported: Web, iOS, Android
Why use Procurify?
Primarily an intelligent spend management platform, Procurify can also be a request for quotation software because it has all the features and automated tools that help facilitate organized RFQ creation and a cost-responsible procurement process.
Pricing: $2,000 per month
Why use Zycus?
Highly rated by expert analysts and reputable software review sites, Zycus is also an effective RFQ tool since it calculates market trends, identifies and mitigates risks, and tracks, analyzes, and classifies spending information.
Pricing: Not indicated in the website
Why use Coupa?
Coupa, an all-in-one platform for supply chain management, procurement, and payments, is considered one of the best request for proposal software online because it helps organizations strategically source the best vendors for their needs and draw up contracts that stick.
Why use Bonfire?
After the successful consolidation with IonWave Technologies, Bonfire has strengthened its RFP-building capabilities by effectively streamlining template drafting, adding more collaboration tools with stakeholders, and using one repository for all documents to ensure version control. This digital platform is best for those looking for opportunities in the public sector.
Free version: Yes. Free templates are available at the Bonfire Open Access Community Projects upon sign-up.
Pricing: Not indicated on the website.
Why use ClientPoint?
ClientPoint is specifically made for bid management. With this tool, it’s much easier to manage requests, responses, and business relationships. With ClientPoint, it will be much easier to manage your RFP process and consider the best bids for the project.
Free version: No
Pricing: Starts at $95 per user monthly
Why use PandaDoc?
If you’re looking for a tool that allows you to build, sign, and manage your RFPs in one place, PandaDoc is a great option for you. The tool is packed with various features that make RFP management easier, which is why it’s one of the top tools available today.
Free version: Yes
Pricing: Starts at $19/user/month with free trial
Platforms supported: Web, PC, iOS, Android
Request for proposal (RFP) or request for quotation (RFQ) software is a tool that streamlines the different processes of proposal management, from drafting templates that outline the details of a project to finalizing quotes affixed with digital signatures. This all-in-one digital solution also tracks submissions and analyzes the competitiveness of the bid, making requests valuable to procurement officers and, at times, even vendors.
Well-created RFPs and RFQs help jumpstart projects. Badly-written ones, incomplete or too vague, may lead to problems. Software request for proposal or quotation helps procurers draft with clarity. It also allows vendors or suppliers to see if they are the right people for the job. Here are some reasons why this is a must-have:
Minimizes inaccuracies – The procurement team sifts through a ton of information during the early part of the process. Ironing out the details of the proposal or quote by removing outdated or inaccurate insights and figures is facilitated when data is digitized.
Because digital solutions for managing RFPs and RFQs are vital to the success of any project, you won’t have any problem finding one because numerous IT companies offer this today. Make sure that your choice has the following essentials:
The platforms listed above are considered by experts as the best request for proposal software online today. Take another look at all twelve in the summary below:
*billed annually
Eunice Arcilla Caburao
Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.
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