Published 2 May 2023

7 Best Forms Automation Software of 2023

girl using a forms automation software

What is Forms Automation Software Used For?

Forms automation software improves productivity by digitizing fill-up forms and similar documents. This solution benefits organizations across industries as employees can quickly populate their database with automated data entry, and managers can analyze data faster and more efficiently using integrations.

Importance

Tedious and seemingly unending paperwork was once a constant in business, from filling up patient details in the healthcare sector to sending out invoices in the retail and service industry. Thankfully, the practice of forms submission and review is now evolving, thanks to enterprise forms automation software. Here are great reasons for integrating this into your system:

  • Expedites processing – Automation does wonders for the operation. It streamlines document processing from customizing to analyzing forms, allowing every member of the workforce to focus on more important tasks instead of getting buried in paperwork.
  • Minimizes errors – Browsing through hundreds of documents in just a day results in mistakes and delays. On top of that, rework is incredibly costly. Digital solutions prevent this problem.
  • Reduces overhead costs – Manual data entry requires tons of papers, continuously expanding physical storage, and specific people paid for routine tasks. Managers can better utilize resources with this platform because digitized data does not require paper, cloud storage can accommodate millions of forms, and workers can work on more strategic jobs.
  • Improves productivity – Forms automation software allows companies to respond to market demands and client needs in a short amount of time by speeding up various management tasks like planning, production, inventory, scheduling, and delivery.
  • Enhances auditing – Electronic forms can be converted into reports as soon as they are submitted and immediately stored in a secure data repository. Managers can quickly retrieve these, facilitating uncomplicated audits or inspections.
  • Allows access anytime, anywhere – Mobile forms automation software enables users to fill up forms wherever they are, at their most convenient time, and even when they are offline. It also helps managers review these documents when they are working off-site.

Key Features

Because of the numerous benefits of using forms automation software, more companies are switching from arduous manual data entry. If you are ready for this innovation, make sure your choice has the following:

  • Customizable forms and templates
  • Conditional logic
  • Centralized document repository
  • Security settings with role-based controls
  • Real-time response tracking
  • Notifications and alerts
  • Data analytics
  • Collaborative tools
  • Integration with other apps and services
  • Mobile accessibility

Selecting the Right Forms Automation Software

Any of the top-performing digital solutions listed above will work wonders for your company. Take a quick look at them before you take your final pick.

Forms Automation Software Free Version Paid Plan Mobile App
SafetyCulture Yes $19/user/month* Yes
Jotform Yes $34/user/month* Yes
Typeform Yes 25/user/month* Yes
Formstack Forms Yes $50/user/month* Yes
Wufoo Yes $14/user/month* No
Zoho Forms Yes $10/user/month* Yes
Gravity Forms No $59/user/month No

*billed annually

Eunice

SafetyCulture staff writer

Eunice Arcilla Caburao

Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.

Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.