Published 18 May 2023

Top 7 Fleet Maintenance Software of 2023

person using a fleet maintenance software on their tablet for their fleet

What is Fleet Maintenance Software?

Fleet management software is a tool that helps fleet companies manage their commercial vehicles, from six-wheeler trucks used in construction to motorcycle couriers for deliveries. Although the focus of this digital solution is preventive maintenance and repairs, this also has features aimed at ensuring employee health and safety, enhancing team collaboration, increasing customer satisfaction, and guaranteeing compliance with regulations and standards. 

Importance

Unscheduled downtimes cause delays, financial losses, and unhappy customers; hence, maintaining your fleet is a must-do. Using fleet maintenance management software facilitates smoother workflows and ensures better results. Here are some specifics:

  • Schedule maintenance and repair works effectively – Whether you manage a small fleet of 10 vehicles or a cavalcade of a hundred or more, scheduling maintenance and repair work is incredibly challenging when you do this manually. With digitization and automation, assigning tasks and allocating resources is easier and more efficient.  
  • Reduce costs with improved vehicle lifespan – Fleet managers can track each vehicle using a global positioning system (GPS) and monitor performance and potential repair issues. By monitoring mileage, tire wear, oil changes, and driver telematics, companies can prolong their fleet’s lifespan, reducing costs for parts requisition or an entirely new unit. 
  • Gather accurate data for better planning – An immense advantage of the fleet maintenance app is fast and extensive data collection that helps managers plan adjustments or modifications in their processes. For example, fuel tracking helps optimize gas consumption, GPS tools assist in route optimization, and telematics ensures better driving to comply with regulations.
  • Ensure constant communication – Equipping vehicles with built-in communication technology aids both managers and drivers. They can share information regarding routine inspections, scheduled maintenance work, and timely updates (e.g., traffic and weather conditions) while on the road. And when problems occur, drivers can send alerts and immediately get recommendations from their supervisors.  
  • Manage fleet remotely, in real-time – Successfully managing a fleet on a daily basis is an incredible feat. With the software, business leaders gain complete visibility of the whole fleet, even if vehicles are dispersed across various regions. And they can accomplish all these at their most convenient time, wherever they are on the globe. 

Key Features

Whether you choose to avail of the stand-alone fleet maintenance software or the more comprehensive fleet management solution with numerous modules, see to it that it has the following essentials:

  • Customizable checklists
  • Asset (fleet) management
  • Maintenance and repair management
  • Fuel and emissions
  • Driver telematics
  • Scheduling (inspections, defect reporting, and audits)
  • Parts and inventory
  • Accident and risk management
  • Reporting for regulatory and legal compliance
  • Budget and forecasting

Choosing the Right Fleet Maintenance Software

All seven digital solutions detailed above can optimize your fleet’s performance through timely maintenance work and repairs. Check out the overview below before you take your final pick:

Fleet Maintenance Software

Free Version

Paid Plan

Mobile App

SafetyCulture

Yes

$19/user/month*

Yes

Fleetio

No

$3 per vehicle, per month *

Yes

Dossier

No

Contact for pricing

Yes

Fleet Complete

No

Contact for pricing

Yes

Whip Around

Yes

$5 per vehicle, per month

Yes

RTA

No

$5 per user

Yes

Fleetsoft

No

$5 per asset, per month *

No

*billed annually

Eunice

SafetyCulture staff writer

Eunice Arcilla Caburao

Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.

Eunice is a content contributor for SafetyCulture. A registered nurse, theater stage manager, Ultimate Frisbee athlete, and mother, Eunice has written a multitude of topics for over a decade now.