- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/month (with free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
SafetyCulture (iAuditor)
Why use SafetyCulture?
SafetyCulture works great for larger companies that need a reliable, safe, and powerful document management platform. This platform offers robust security features like modifiable access controls for every document and a system to easily encrypt customer data so you can manage and control documents securely and effectively. This way, you can comfortably share, present, and save documents in a digital space.
Features:
- Ensure all employees follow the right format and documentation practices through the use of checklists
- Maintain transparency by keeping a digital trail of all your files
- Secure your documents and ensure only authorized people can view them by controlling permissions and access to files
- Generate digital copies of your files in various formats such as PDFs, documents, and Excel files
- Improve employee workflows with template attachments and Integrations with other work software
Why use M-Files?
M-Files is designed to make enterprise document management easier without affecting the quality of your work. This platform makes employees work smarter when managing documents while enhancing efficiency in locating and managing information.
Features:
- Version control
- Workflow automation
- Permission management
- Free Version: None
- Pricing: Contact vendor for pricing
- Platforms supported: Web, PC, iOS, Android
Why use DocuWare?
DocuWare combines document management and control with workflow automation, allowing you to create a more efficient and productive system for managing documents. This platform excels at facilitating efficient storage, organization, and workflow automation.
Features:
- Document indexing
- Workflow automation
- Secure access controls
- Free Version: None
- Pricing: Contact vendor for pricing
- Platforms supported: Web, PC, iOS, Android
Why use LogicalDoc?
LogicalDoc aims to make documents accessible to the right people. It excels in organizing, securing, and streamlining document workflows, enhancing collaboration across the enterprise while allowing for tweaks and adjustments according to your enterprise’s needs.
Features:
- Full-text search
- Versioning
- Workflow automation
- Free Version: Yes
- Pricing: Contact vendor for pricing
- Platforms supported: Web, PC, iOS, Android
Why use Dokmee?
Dokmee offers a secure and scalable document management solution for enterprises, promoting efficient collaboration and information accessibility. With features like workflow automation and mobile access, it caters to diverse enterprise needs.
Features:
- Document capture
- Workflow automation
- Permission management
- Free Version: None
- Pricing: Contact vendor for pricing
- Platforms supported: Web, PC, iOS, Android
Why use Revver?
Revver is a powerful and secure document management platform that you can use to take charge of all your documents and ensure that they are safe. It offers secure document storage and retrieval, enhancing collaboration and compliance within your enterprise.
Features:
- Document indexing
- Workflow automation
- Secure access controls
- Free Version: None
- Pricing: Contact vendor for pricing
- Platforms supported: Web, PC, iOS, Android
Why use Zoho Workdrive?
Zoho Workdrive provides a collaborative platform for document management, combining storage, editing, and workflow automation. With its user-friendly interface and integration capabilities, it enhances team productivity.
Features:
- Online document editing
- Version history
- Workflow automation
- Free Version: None
- Pricing: Starts at roughly $2.50/user/month for a minimum of 3 users
- Platforms supported: Web, iOS, Android
What is Enterprise Document Management Software?
Enterprise document management software is a digital tool that allows enterprise managers to manage your organization’s documents. With this type of software, you can store your files on a digital space, securing them from risks, and ensuring that only authorized individuals have access to the documents.
While these platforms work as a digital filing cabinet, their functionality exceeds traditional document management methods. Using an enterprise document management software, you can search for documents, send them to relevant people, and even edit them on the fly. This way, you enhance efficiency and productivity across various departments.
Importance
There are various benefits to adopting document management software for your organization. This includes the following:
Enhanced Collaboration
The best document management software offers real-time access and collaborative edits. This allows employees to access and edit documents wherever they are, breaking the barriers that you have to deal with when using paper documents.
Improved Compliance
With the right enterprise document management software, you can ensure that employees always follow standard procedures when creating and editing certain documents. That way, you can maintain your organization’s compliance while they edit and create documents.
Key Features
Here are some of the key features you need when adopting enterprise management software:
Optical Character Recognition (OCR)
OCR technology in Electronic Document Management Systems (EDMS) converts scanned documents into searchable and editable data. This is particularly useful for organizations transitioning from physical to digital document management.
Integrations
The ability to integrate with other enterprise systems such as Customer Relationship Management (CRM) or Enterprise Resource Planning (ERP) enhances the overall functionality of any EDMS. This ensures a cohesive digital ecosystem.
Choosing the Right Software
Here’s a breakdown of the list above to help you choose the best software for your needs.
| Enterprise Document Management Software | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $24/user/month* | Yes |
| M-Files | No | Contact vendor for pricing | Yes |
| DocuWare | No | Contact vendor for pricing | Yes |
| LogicalDoc | Yes | Contact vendor for pricing | Yes |
| Dokmee | No | Contact vendor for pricing | Yes |
| Revver | No | Contact vendor for pricing | Yes |
| Zoho Workdrive | No | $2.50/user/month for a minimum of 3 users* | Yes |
* billed annually
