Published 31 May 2023
Free version: Available for teams of up to 10
Pricing: Premium plan $24/month (with a free 30-day trial period)
Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
SafetyCulture comes with all the features you’d need for comprehensive document control and management. With the world’s leading operations platform, you can add a wide array of media to your documents, such as photos and videos, add notes for further context, and bring your document management to the digital world. That way, every aspect of document control, from management to review, becomes more streamlined.
Why use Confluence?
Confluence is a web-based platform designed for collaboration. Because of this, the software comes with various features for document control, such as task tracking, search functionality, and document storage.
Free version: Yes, available for up to 10 users
Pricing: Starts at $5.75/user/month (with a free 7-day trial period)
Platforms supported: Web, PC, iOS, Android
Why use DocuWare?
DocuWare is specifically created for document management and control that can help you automate certain aspects of document management. That way, it becomes much easier for the team to manage and control certain documents. With features like activity tracking and an easy-to-use interface, this is easily one of the top options available.
Free version: None
Pricing: Starts at £129 (~$160)/month (with a free 30-day trial period after demo)
Why use M-Files?
M-Files has features for document management, version control, and automation capabilities. With this tool by your side, your entire document control process becomes simplified. You can also use full-text search features so that all your documents are always within arm’s reach.
Pricing: Not available on the website (with a free 30-day trial period)
Why use Zoho WorkDrive?
Zoho WorkDrive is an online file management system that makes it very easy to practice efficient document control. The app allows you to say goodbye to redundancies and delays, instantly streamlining your entire document control process. It also helps you track different versions and leave comments on files, allowing for easier collaboration.
Pricing: Starts at $2.50/user/month, billed annually (with a free 15-day trial period)
Why use DocStar ECM?
DocStart ECM streamlines all your document-related processes, which is why it’s one of the top choices available today. With features such as routing, approvals, and even archiving, it’s easier to incorporate the software into your workflow. On top of that, it’s highly customizable, making it fit any organization.
Pricing: Starts at $47/month
Why use Alfresco Content Services?
Alfresco Content Services is one of the top options for document control as it comes with all the features you’ll need from this type of software. It’s a comprehensive yet user-friendly with a simple drag-and-drop interface. So, if you’re worried about having a hard time integrating your new document control software, Alfresco Content Services is a great pick for your organization.
Pricing: Custom quote (with a free 14-day trial period for the cloud-based platform)
Platforms supported: Web, Desktop, Mobile
Document control software is a digital tool to manage your organization’s documents. With this tool, you can assign tasks, review and distribute files, and even manage revisions. That way, you make proper documentation easier while ensuring compliance within the company. On top of that, it allows you to bring your documents into the digital space, making it much easier to access, revise, and distribute your documents. Many industries use document control software as it’s slowly becoming one of the essential tools to bring your company into the digital age.
Document management is a crucial aspect of managing any organization. With so many records to handle, you must be able to access and revise all your documents as needed. But if everything is written on paper and stored in physical file cabinets, you’ll find it much harder to manage them. This is why modern organizations need to adopt document control software and bring their documentation process into the digital world.
When your document management operations are digital, you’ll find everything much easier. Not only will all your documents be a simple search away, but ensuring that everyone follows standards and requirements when making documents also becomes a breeze. Nowadays, document control software is essential, so if you’re tired of redundancies and complex documentation processes in your day-to-day tasks, it might be time to adopt a software for your organization.
When choosing a document control software, it’s best to look at your organization’s needs. From there, try to choose software that fits those needs and comes with all the features you require for your document management processes. That said, there are still some key features you’ll need in any document control software, which include:
All the document control software and apps featured above are some of the best options available right now. If you want to compare them to find the best one for your organization, here’s a quick overview of the different options for your reference:
Leon Altomonte is a content contributor for SafetyCulture. He got into content writing while taking up a language degree and has written copy for various web pages and blogs. Aside from working as a freelance writer, Leon is also a musician who spends most of his free time playing gigs and at the studio.