- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/month (with free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
SafetyCulture is an easy-to-use digital checklist maker that allows users to create interactive checklists easily without the need for programming or coding skills. It empowers employees and designated inspectors to reduce paper waste and conduct regular inspections using any mobile device, as well as create their own checklists for professional use. It can help your business streamline workflows, standardize processes, and solve logistical problems by doing away with paper inspection records and saving your data in the cloud, making it so you can access and create a checklist from anywhere and use them as needed.
SafetyCulture also has the option to let you use existing Excel, Word, and PDF checklists in the app, or use one from the Public Library template and edit as you see fit.
Features:
- Create logic-powered checklists so that your checklists only show relevant fields based on your responses
- Use Smart scan to automatically convert your paper checklist into digital format in seconds
- Reuse or create new response sets and custom scoring to capture consistent and accurate data
- Analyze reports based on accomplished checklists available after each inspection
- Automatically share so completed inspections are immediately forwarded to supervisors and managers
- Geotagging available for checklists to be used on the go
- Ability to add and require media and notes to checklist including photo/video capture, electronic signatures, barcode scanners, Bluetooth thermometers, drawing tools, and more
- Can be integrated with business intelligence tools such as Tableau, Power BI, and Excel Online to automate workflow
- Web and mobile app available
Canva is an all-around online graphic design tool that aims to help creatives work more efficiently. As a checklist maker, you can use Canva to create checklists with great visual appeal and export them into different formats.
Features:
- Wide array of templates for multiple uses and audiences
- Checklists can be exported as JPG, PNG, SVG, PDF, GIF, and MP4
- Web-based
- Shareable link to checklist
- Free Version: Available.
- Pricing: The paid version starts at $12.99 monthly.
- Platforms supported: IOS, Android, Windows, Mac, and Web-based Platform.
Why use Microsoft Word?
Microsoft Word, also known as MS Word, is a word processing software that allows users to create, view, edit, save, and share documents. One function of this software is as a checklist maker, as it provides you with multiple checklist templates you can adopt to your document. You can also choose to make your checklist from scratch if you’d prefer.
Features:
- Cloud integration with Microsoft OneDrive
- Easily accessible, as MS Word can be opened and edited from almost anywhere
- Built-in dictionary and thesaurus for different languages
- Web and mobile app available
- Free Version: Available online and offline.
- Pricing: MS Word alone is priced at $159.99. With Microsoft 365, prices will start at $6.99 per month.
- Platforms supported: IOS, Android, Windows, Mac, and Web app
Why use Bitrix24?
Bitrix24 is an online workspace for businesses of different sizes that promotes collaboration. As a workspace, one of its main features is its checklist maker that also works hand in hand with its project management features. Overall, this software’s checklist maker aims to improve productivity, workload management, and promote communication among team members in real-time and from any location.
Features:
- Kanban board view available
- Task automation
- Track progress with Gantt charts
- Free Version: Available.
- Pricing: Paid version starts at $39 per month with 24GB of storage.
- Platforms supported: IOS, Android, Windows, Mac, Linux, and Web app.
Why use Habitica?
Habitica is a mobile-only productivity app and checklist maker that gamifies the act of completing tasks. Checklists can be nestled under bigger tasks, and with each item accomplished, the user can get something in return that can help them in their combat against in-game monsters.
Features:
- Built-in habit and goal tracker
- Customizable avatar for gaming aspect of app
- Chat groups to encourage each other to complete tasks
- Free Version: Available.
- Pricing: Starts at $5 a month.
- Platforms supported: IOS and Android.
Why use Venngage?
Venngage is a multipurpose design tool with a focus on creating infographics and being a checklist maker. Venngage uses simple drag and drop elements to templates to make checklist-making an easy task, along with a smart list editor.
Features:
- 24 hours support from Venngage’s support team
- Checklists can be exported as PNG, PDF, or PowerPoint
- Ability to keep brand identity elements in the cloud with the My Brand Kit feature
- Shareable link to checklist
- Business-oriented templates
- Free Version: Available for the first five designs.
- Pricing: Starts at $16 a month per user.
- Platforms supported: Web-based.
Why use Workflowy?
Workflowy is an organizational tool for creating lists. As a checklist maker, it is targeted towards teams that work remotely but collaboratively, allowing them to share ideas in one place no matter where they might be. Included here is creating checklists under main topics or bullets, or creating a long checklist that can stand on its own with notes under it as subsections.
Features:
- Infinite nesting under bullet points or checklists items
- Kanban board view available
- Ability to add files and photos to lists
- Shareable to those without an account
- Free Version: Available with a monthly bullet limit.
- Pricing: Paid version is priced at $4.99 a month with unlimited bullets and file uploads.
- Platforms supported: IOS and Web-based.
Why use Evernote?
Evernote is a note-taking app that aims to help users with task management and scheduling. One of its main purposes is as a checklist maker, which can be used by individuals or teams working together. Managers or team leaders using this app can easily conduct onboarding in-app as well as tag their members or assign tasks to them.
Features:
- Ability to add text, tables, images, audio files, PDFs, and documents
- Google calendar connectivity
- Integration with Slack and Microsoft Teams
- Retains history of notes
- Free Version: Available.
- Pricing: Paid version starts at $7.99 a month.
- Platforms supported: Web, mobile app (IOS and Android), and Desktop (Windows and Mac).
Why use Marq?
Marq (formerlu Lucidpress), is a digital publishing tool that offers templates for different kinds of business marketing needs. The software has lockable templates for brand colors and elements to stay constant for different paraphernalia, including checklists. Data automation can also be used to help create and streamline checklists based on existing tasks.
Features:
- Data automation powering smart fields to automatically populate templates
- Drag and drop editor
- Shareable templates where you can assign tasks to your team members
- Integration with Dropbox, Youtube, Google Docs, InDesign, and Facebook
- Free Version: Available.
- Pricing: Paid plans start at $10 per user month.
- Platforms supported: Web-based, and Desktop (Windows, and Mac).
Why use Todoist?
Todoist is a to-do list checklist maker app that can be used by individuals and business teams alike for managing and simplifying tasks. With Todoist, people can see their tasks and checklists with their calendars to better organize them. You can also create checklists with subtasks to better visualize a hierarchy of priorities.
Features:
- Web and mobile app available
- Recurring due dates for task
- Kanban board view available
- Google calendar integration
- Ability to set priority levels, labels, and reminders to tasks
- Task delegation to teammates, if any
- Free Version: Available.
- Pricing: Paid version starts at $3 per month.
- Platforms supported: Web and mobile app.
What is a Checklist Maker?
A checklist maker or checklist creator is a tool used by individuals in their daily lives to create checklists or checklist templates. For inspectors, auditors, or business owners, a checklist maker is used for creating audits, assessments, or evaluations.
Why are Checklists Important?
Even before technology stepped in, checklists were a way to ensure everything that needed to be done was done. It not only helps the one doing the tasks but also the one checking and monitoring these tasks. Paper checklists were a practical way to create to-do lists and calendar reminders so productivity can be monitored and important tasks and projects can be recorded.
However, in today’s always connected, always online world, the need for paper documents has become obsolete—due in no small part to the challenges organizations have to contend with in storing paper records and keeping them intact. Bulky file cabinets take up space that you could have used for other office equipment. Paper records are also prone to wear and tear, and if you’re not meticulous, they can even get lost, and you can never retrieve them.
Storage and file retrieval is not the only problem you have to face when dealing with paper records. You also have to deal with inefficiencies, spotty records, and a lack of real-time data, which is essential in many industries like construction, food safety, and the like.
Thanks to alternatives like online checklists and free checklist makers, these problems have been all but eliminated. Regular inspections and audits can now be done using a mobile device with software like SafetyCulture. Data can then be shared immediately after with auto-generated reports made available online. Information is saved and can be updated in the cloud so the appropriate personnel have access to the latest information anytime, anywhere.
Used right, a checklist maker can mean the difference between a haphazard organization and one with a well-planned safety culture. Follow the simple tips below to maximize the use of digital checklists.
Ask the Right Questions
Ensure that you have a clear and specific objective in mind before creating a digital checklist. While the questions or items on a checklist will differ depending on the use case, it’s important that the purpose of the checklist is clear so you can determine the appropriate questions.
Set Priorities
Not all items on your checklist will have the same weight, and this should be reflected by how the questions and items are structured. Highlight the most vital questions and put them higher on the checklist if possible. All items on the checklist will be important, but questions that concern hazards, safety, and quality should always be a priority.
Make Interactive Checklists
Intuitive checklists with interactive elements help promote the use of digital checklists and ensure that no inspections are missed. It also makes the inspection process easier so auditors and safety inspectors can focus on what’s important, instead of fiddling with files and paper checklists. Adding photos and annotations also make inspections clearer and more accurate—and all this information is made available online immediately after every inspection.
Roselin Manawis