Training Evaluation Guide

What is Training Evaluation?

Training evaluation is the systematic process of analyzing training programs to ensure that it is delivered effectively and efficiently. It helps identify training gaps and discovers opportunities for improving training programs. By collecting feedback, personnel like trainers and human resource professionals are able to assess whether training programs are able to achieve its intended outcome, and if the training materials and resources used are aligned with or meet company and industry standards.

Benefits

Evaluating training allows for comprehensive feedback on the value of the training programs and their effectiveness in achieving business goals. It helps the management to better understand and identify skill gaps to analyze the desired outcomes of training programs. By using training management software, organizations can streamline this evaluation process, ensuring data-driven insights and continuous improvement. It also helps the organization to:

• identify issues and improve the overall processes of training programs;

• analyze the effectiveness of training materials and other tools;

• determine the needed leadership competencies to solve critical problems;

• support continuous change in career development; and

• assess the overall training experience of the participants.

How to Evaluate a Training Program in 4 Steps

Through strategic evaluation, businesses can find ways to improve the quality of training and achieve the learning goals set for employee success. To help you get started, we have listed down the training evaluation process in four easy steps:

1. Choose the appropriate model.

There are various types of training evaluation models available and each targets different areas. So the first step to getting started in evaluating training programs is by choosing the best model that will fit the needs of your evaluation.

Below are 3 of the commonly used training evaluation models:

• Kirkpatrick’s Four-level Model: Used globally by businesses that aim to get a Return on Investment (ROI) through cost-effective and time-efficient training sessions, this model measures reaction, learning, behavior change, and results per level.

• The CIRO (Context, Input, Reaction, and Output) Model: Focusing on measurements taken before and after carrying out the training program, this also takes on a four-stage process for comprehensive evaluation.

• Phillips ROI Model: This model emulates the scope and sequence of the Kirkpatrick's Model, but with an additional step of calculating the ROI. This helps compare the monetary value of the business outcomes with the costs of the training program.

2. Determine indicators of training effectiveness.

According to a training evaluation manual from European Union Agency for Asylum (EUAA), training effectiveness is measured through indicators such as learning outcomes achieved, how well knowledge is applied on the job, and the broader impact on overall performance. To proficiently evaluate training programs, practitioners must first identify and define what “effectiveness” looks like.

 Below are some examples of indicators that can help in measuring training effectiveness:

• New skills and knowledge

• Learning experience

• Employee happiness

• Cultural impact

• Efficiency impact

• Financial impact

Take note that these indicators may vary depending on the goals of the training, the organizational context, and the specific outcomes practitioners aim to achieve.

3. Pick the right method.

Once the training evaluation’s measurements for training effectiveness are identified, the next step is to choose the right method or tools for collecting the needed data in regards to the training program. 

Below are some of the basic training evaluation methods practitioners can use:

• Questionnaires: Sets of questions used for gathering statistical information from participants on a particular topic

• Interviews: Face-to-face or online conversations that allow practitioners to delve deeper into the participants’ responses and receive deeper insights into trainee experiences

• Focus groups: Facilitated discussions among a small group of participants who underwent the same training program to explore their insights and gather feedback for improvement

• Observation - Watching participants in the workplace to observe behavioral changes and task performance

Once a method has been selected, practitioners can proceed with collecting the data.

4. Analyze data.

The final step is to analyze the data collected and document the findings of the training evaluation. This record becomes a critical component for guiding future improvements in the organization’s training programs. By capturing feedback and highlighting areas of success or gaps, it ensures that each new training initiative builds on the previous one for a more effective learning experience. 

Utilizing a Digital Tool to Improve Training Programs

With good training, you can reinforce the best practices outlined in your manuals and Standard Operating Procedures (SOPs) on how to effectively evaluate training programs for employees. On top of higher quality work and better productivity, it can also help your workers become more aware of job expectations, Key Performance Indicators (KPIs), and training goals.

A digital training evaluation form can help trainers determine if the training programs are adequate to facilitate learning. With the help of a cloud-based software with a Training feature, organizations can:

• create training materials on mobile devices anytime and anywhere;

• conduct training feedback surveys;

• assess training programs to address trainees’ learning needs;

• facilitate new hire training to prepare employees for their roles;

• share evaluation records to the learning and development teams; and

• observe trends and common responses via SafetyCulture Analytics.