Template

Vehicle Mileage Log

by Ashley Foy, from the Community

This vehicle mileage log template helps drivers and teams accurately track trips for business and fleet operations. Record beginning and ending odometer readings, destinations, and trip details per vehicle. Capture driver name, vehicle number, tag, make, and model, with a staff signature to verify entries. Use it to support expense reimbursements, compliance, and fleet reporting, and to maintain clear, auditable mileage records across your organization.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Managers Mileage Sheets
This managers mileage sheet template helps track business vehicle use across the week. Capture vehicle registration and driver details, then log each day’s first journey time, start and finish mileage, and any notes from Monday through Sunday. Record fuel purchases with liters, cost, and fill up time, and complete a weekly sign off with comments and signature. Ideal for fleet managers and teams that need accurate mileage records for expense claims, auditing, and transport compliance.
by Chris Stebbing, from the Community
Downloads: 60+
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Template
Weekly Vehicle Report
Use this Weekly Vehicle Report template to keep your fleet roadworthy and well-documented. Drivers and supervisors can record key details including date, preparer, location, vehicle registration and model, current mileage, and any reported incidents. Capture photos of the vehicle and incidents, assess cleanliness, and add a digital signature for accountability. Ideal for fleet management, transport, and logistics teams aiming to improve compliance, safety, and maintenance planning.
by Gareth Evans, from the Community
Downloads: 10+
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Template
Drivers Dispatch Trip Vehicle Audit Checklist
This drivers dispatch trip vehicle audit checklist helps teams record key trip and vehicle details before departure. Capture driver name, vehicle type and plate, mileage at trip start, fuel status, destination, and time of departure. Verify vehicle status and condition including engine oil, coolant, tire condition, indicators, headlights, brakes, and any dents. Confirm passenger details, load normality, and obtain a signature to acknowledge that all checks are complete. Use this template to improve safety, compliance, and fleet efficiency across daily operations.
by dennis wakaba, from the Community
Downloads: 0
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Template
Driver Vehicle Inspection Checklist
This driver vehicle inspection checklist helps drivers and fleet managers perform consistent periodic vehicle checks. Record plate number and document exterior and interior condition, note any damage, verify tire condition, check for warning or service lights, and capture the odometer reading with photos while the vehicle is running. Use signatures to confirm completion and accountability. Ideal for daily or weekly inspections to improve safety, reduce downtime, and maintain regulatory compliance across your fleet.
by Donald Arthur, from the Community
Downloads: 0
Get

Managers Mileage Sheets

This managers mileage sheet template helps track business vehicle use across the week. Capture vehicle registration and driver details, then log each day’s first journey time, start and finish mileage, and any notes from Monday through Sunday. Record fuel purchases with liters, cost, and fill up time, and complete a weekly sign off with comments and signature. Ideal for fleet managers and teams that need accurate mileage records for expense claims, auditing, and transport compliance.

by Chris Stebbing, from the Community

60+

Get

Template

Weekly Vehicle Report

Use this Weekly Vehicle Report template to keep your fleet roadworthy and well-documented. Drivers and supervisors can record key details including date, preparer, location, vehicle registration and model, current mileage, and any reported incidents. Capture photos of the vehicle and incidents, assess cleanliness, and add a digital signature for accountability. Ideal for fleet management, transport, and logistics teams aiming to improve compliance, safety, and maintenance planning.

by Gareth Evans, from the Community

10+

Get

Template

Drivers Dispatch Trip Vehicle Audit Checklist

This drivers dispatch trip vehicle audit checklist helps teams record key trip and vehicle details before departure. Capture driver name, vehicle type and plate, mileage at trip start, fuel status, destination, and time of departure. Verify vehicle status and condition including engine oil, coolant, tire condition, indicators, headlights, brakes, and any dents. Confirm passenger details, load normality, and obtain a signature to acknowledge that all checks are complete. Use this template to improve safety, compliance, and fleet efficiency across daily operations.

by dennis wakaba, from the Community

Get

Template

Driver Vehicle Inspection Checklist

This driver vehicle inspection checklist helps drivers and fleet managers perform consistent periodic vehicle checks. Record plate number and document exterior and interior condition, note any damage, verify tire condition, check for warning or service lights, and capture the odometer reading with photos while the vehicle is running. Use signatures to confirm completion and accountability. Ideal for daily or weekly inspections to improve safety, reduce downtime, and maintain regulatory compliance across your fleet.

by Donald Arthur, from the Community

Get

Vehicle Mileage Log

About author

You might also like

Managers Mileage Sheets

Weekly Vehicle Report

Drivers Dispatch Trip Vehicle Audit Checklist

Driver Vehicle Inspection Checklist

You might also like

Managers Mileage Sheets

Weekly Vehicle Report

Drivers Dispatch Trip Vehicle Audit Checklist

Driver Vehicle Inspection Checklist