Template

Managers Mileage Sheets

by Chris Stebbing, from the Community

60+

This managers mileage sheet template helps track business vehicle use across the week. Capture vehicle registration and driver details, then log each day’s first journey time, start and finish mileage, and any notes from Monday through Sunday. Record fuel purchases with liters, cost, and fill up time, and complete a weekly sign off with comments and signature. Ideal for fleet managers and teams that need accurate mileage records for expense claims, auditing, and transport compliance.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Mileage Log
This vehicle mileage log template helps drivers and teams accurately track trips for business and fleet operations. Record beginning and ending odometer readings, destinations, and trip details per vehicle. Capture driver name, vehicle number, tag, make, and model, with a staff signature to verify entries. Use it to support expense reimbursements, compliance, and fleet reporting, and to maintain clear, auditable mileage records across your organization.
by Ashley Foy, from the Community
Downloads: 0
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Template
Fuel Log Template for Fleet Vehicles
Use this fuel log template to record and monitor daily fuel consumption across your fleet. Capture the date of each entry, vehicle number or ID, current mileage, fuel type, gallons pumped, trip details, and driver name. Digitize fuel records with customizable fields, photo capture and annotations, and assign corrective actions when issues arise. Ideal for fleet managers and drivers seeking accurate mileage and fuel cost tracking, audit-ready logs, and better visibility across vehicles.
by Marinda Ridgard, from the Community
Downloads: 10+
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Template
Weekly Vehicle Report
Use this Weekly Vehicle Report template to keep your fleet roadworthy and well-documented. Drivers and supervisors can record key details including date, preparer, location, vehicle registration and model, current mileage, and any reported incidents. Capture photos of the vehicle and incidents, assess cleanliness, and add a digital signature for accountability. Ideal for fleet management, transport, and logistics teams aiming to improve compliance, safety, and maintenance planning.
by Gareth Evans, from the Community
Downloads: 10+
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Template
Weekly Vehicle Check Mascott
Use this weekly vehicle check template to inspect registration details, mileage, exterior and interior condition, lights, tyres, horn, wipers, fluids, tools, and first aid kit. Capture compliance notes and service needs, record damages, and sign off to maintain roadworthiness and reduce downtime. Ideal for fleet, transport, and site vehicles with a consistent weekly routine.
by kevin mcgarry, from the Community
Downloads: 0
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Vehicle Mileage Log

This vehicle mileage log template helps drivers and teams accurately track trips for business and fleet operations. Record beginning and ending odometer readings, destinations, and trip details per vehicle. Capture driver name, vehicle number, tag, make, and model, with a staff signature to verify entries. Use it to support expense reimbursements, compliance, and fleet reporting, and to maintain clear, auditable mileage records across your organization.

by Ashley Foy, from the Community

Get

Template

Fuel Log Template for Fleet Vehicles

Use this fuel log template to record and monitor daily fuel consumption across your fleet. Capture the date of each entry, vehicle number or ID, current mileage, fuel type, gallons pumped, trip details, and driver name. Digitize fuel records with customizable fields, photo capture and annotations, and assign corrective actions when issues arise. Ideal for fleet managers and drivers seeking accurate mileage and fuel cost tracking, audit-ready logs, and better visibility across vehicles.

by Marinda Ridgard, from the Community

10+

Get

Template

Weekly Vehicle Report

Use this Weekly Vehicle Report template to keep your fleet roadworthy and well-documented. Drivers and supervisors can record key details including date, preparer, location, vehicle registration and model, current mileage, and any reported incidents. Capture photos of the vehicle and incidents, assess cleanliness, and add a digital signature for accountability. Ideal for fleet management, transport, and logistics teams aiming to improve compliance, safety, and maintenance planning.

by Gareth Evans, from the Community

10+

Get

Template

Weekly Vehicle Check Mascott

Use this weekly vehicle check template to inspect registration details, mileage, exterior and interior condition, lights, tyres, horn, wipers, fluids, tools, and first aid kit. Capture compliance notes and service needs, record damages, and sign off to maintain roadworthiness and reduce downtime. Ideal for fleet, transport, and site vehicles with a consistent weekly routine.

by kevin mcgarry, from the Community

Get

Managers Mileage Sheets

About author

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Vehicle Mileage Log

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Vehicle Mileage Log

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