Template

Vehicle Maintenance Log Template

by Luke Parker, from the Community

This vehicle maintenance log template helps commercial fleets record essential details for every service: plate number, VIN, year, make and model, assigned personnel and technician, date and mileage, service descriptions and notes, estimated repair costs, photo evidence of vehicle condition, recommendations, and next maintenance schedule. Capture signatures to complete each entry and keep vehicles compliant, reliable, and road-ready.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Vehicle Maintenance Log
A vehicle maintenance log is used by commercial fleet owners to document maintenance work and repairs. Use this template to record crucial vehicle information and keep track of vehicle's condition.
by SafetyCulture
Downloads: 900+
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Template
Vehicle Damage Assessment Form Template
Use this vehicle damage assessment form to capture key vehicle details, document internal and external damage, attach photo evidence, and estimate repair costs. Record registration, VIN, model and mileage, add damage descriptions and costing, and total the estimated repair amount. The form supports assessor notes, recommended modifications, and digital sign off from both client and assessor to formalize findings and approvals. Ideal for fleet managers, body shops, and insurance assessors.
by Richard Winship, from the Community
Downloads: 10+
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Repair Order Form Template for Auto Shops
This repair order form template helps auto repair shops and maintenance teams document repair and service jobs end to end. Record vehicle year, make and model, serial number, and mileage; select common automotive services; assign a technician; and capture before and after photos. Track start and end times, note issues and off-site needs, and log new and replacement parts with supplier details and costs. Calculate parts, labor, tax, and totals, and finalize with approvals and payment received. Suitable for automotive service providers and cross-industry maintenance teams.
by Rebecca Durchbilden, from the Community
Downloads: 0
Get
Template
Vehicle Condition Report Template
This free vehicle condition report template helps evaluate and document a vehicle's state before sale, rental, or maintenance. Capture key details including make, model, year, VIN, mileage, and license plate, then inspect exterior paint, body panels, glass, lights, and wipers. Record interior findings for seats, upholstery, dashboard, carpets, and odors, plus mechanical components such as engine, transmission, brakes, tires, and suspension. Add photos, note fuel level and tire pressure, log existing damages, and finalize with signatures to improve transparency and consistency.
by Letlhogonolo Seleka, from the Community
Downloads: 0
Get

Vehicle Maintenance Log

A vehicle maintenance log is used by commercial fleet owners to document maintenance work and repairs. Use this template to record crucial vehicle information and keep track of vehicle's condition.

by SafetyCulture

900+

Get

Template

Vehicle Damage Assessment Form Template

Use this vehicle damage assessment form to capture key vehicle details, document internal and external damage, attach photo evidence, and estimate repair costs. Record registration, VIN, model and mileage, add damage descriptions and costing, and total the estimated repair amount. The form supports assessor notes, recommended modifications, and digital sign off from both client and assessor to formalize findings and approvals. Ideal for fleet managers, body shops, and insurance assessors.

by Richard Winship, from the Community

10+

Get

Template

Repair Order Form Template for Auto Shops

This repair order form template helps auto repair shops and maintenance teams document repair and service jobs end to end. Record vehicle year, make and model, serial number, and mileage; select common automotive services; assign a technician; and capture before and after photos. Track start and end times, note issues and off-site needs, and log new and replacement parts with supplier details and costs. Calculate parts, labor, tax, and totals, and finalize with approvals and payment received. Suitable for automotive service providers and cross-industry maintenance teams.

by Rebecca Durchbilden, from the Community

Get

Template

Vehicle Condition Report Template

This free vehicle condition report template helps evaluate and document a vehicle's state before sale, rental, or maintenance. Capture key details including make, model, year, VIN, mileage, and license plate, then inspect exterior paint, body panels, glass, lights, and wipers. Record interior findings for seats, upholstery, dashboard, carpets, and odors, plus mechanical components such as engine, transmission, brakes, tires, and suspension. Add photos, note fuel level and tire pressure, log existing damages, and finalize with signatures to improve transparency and consistency.

by Letlhogonolo Seleka, from the Community

Get

Vehicle Maintenance Log Template

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