Template

Transport Planner Template

Plan and coordinate transport operations with this easy transport planner template. Capture site, requestor, planned date, vehicle type, and up to three locations with reasons for each stop. Record contact names and telephone details, assign drivers, and collect signatures to confirm approval. Ideal for logistics teams, dispatchers, and fleet managers who need a simple way to organize routes, resources, and communication across jobs.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template

Transport Compliance Audit

Use this Transport Compliance Audit checklist to assess operator licensing, management and administration, drivers hours and records, vehicle weights and loading, maintenance programs, daily walkaround checks, and transport manager responsibilities. Capture evidence, record findings, and assign corrective actions to fix issues. Ideal for fleet managers, transport operators, and compliance leads who need to streamline audits and meet regulatory standards.

by Shannon Doyle, from the Community

10+

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Template

Skid Steer Maintenance Planner

Maintenance Planner

by Jorge Mori, from the Community

100+

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Template

Transport Incident Report Template

This transport-focused incident report template helps fleet and logistics teams document non-insurance vehicle incidents quickly and consistently. Record incident date and time, driver name, vehicle registration and fleet number, location, narrative of events, involvement of other vehicles, and known third-party details. Add photos of damage, collect driver and transport representative signatures, and create a comprehensive record for internal review and corrective action. Use it to standardize reporting, support safety investigations, and improve compliance and response workflows across your operations.

by mal anthony, from the Community

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Template

Transport Compliance Audit Checklist

This transport compliance audit checklist helps operators assess compliance across key areas: management and administration, operations, drivers hours and records, vehicle weights and loading, maintenance scheduling and safety inspections, daily walk around checks, and transport manager responsibilities. Use it to verify policies, training, scheduling, record keeping, tachograph management, check weighing, and enforcement follow ups. Capture findings, document evidence, and assign corrective actions to close gaps and maintain safe, legal fleet operations.

by info turnstone, from the Community

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Template

Daily Vehicle Check Template

This vehicle check template helps drivers and supervisors complete a quick, consistent inspection of fleet vehicles. Record essential details such as driver name, site, date and time, and selected vehicle. Assess interior and exterior cleanliness, capture photo evidence of the vehicle’s condition, and take an overall vehicle photo. Finish with a digital signature to confirm the check. Ideal for daily pre-start inspections, rental returns, and routine fleet safety compliance across transport and logistics operations.

by Nathan Appleby, from the Community

10+

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Template

Workplace Transport Safety Audit

Use this Workplace Transport Safety Audit template to evaluate traffic routes, pedestrian segregation, truck parking, fuel areas, signage, lighting, and workshop controls. Cover key compliance items including fire safety, COSHH, PAT testing, LOLER records, and welfare facilities. Identify hazards, assign corrective actions and due dates, and track follow-up to improve fleet, yard, and warehouse transport safety.

by Pieter Bruinsma, from the Community

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