Template

Porter Plant Off Hire Condition Report

by James Saker, from the Community

This Porter Plant Off Hire Condition Report template helps teams document all details required when returning vehicles or heavy plant from hire. Capture plant numbers, customer details, odometer or hour readings, and service status. Record depot location, conduct visual inspections with photos, note visible damage and repair estimates, assess cleanliness and time to clean, check windscreens, mirrors, lenses, fuel levels, and emulsion disposal. Verify tyre condition and spares, safety equipment such as first aid kits, keys, fire extinguishers, and UHF. Confirm required documentation is returned, log attachments and ground engaging tools with wear percentage and replacement estimates, and collect inspector and customer signatures with comments.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Porter Plant - Off Hire Condition Report 1.6
This Off Hire Condition Report template helps Porter Plant teams and customers document equipment and vehicle returns at the end of hire. Capture required off-hire details, depot location, odometer or hours, and service status. Complete a visual inspection with photos, record any damage, cleanliness, fuel levels, emulsion disposal, tyre condition, and spare tyre. Verify safety equipment and accessories such as first aid kit, spare key, fire extinguisher, and UHF. Ensure all required documents are returned, including risk assessment, operations manual, and daily check sheets. Record attachments and ground engaging tools with wear percentage and replacement estimates. Conclude with inspector and customer signatures and comments.
by James Saker, from the Community
Downloads: 10+
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Template
Porter Plant Pre-Hire Condition Report
This pre-hire condition report template from Porter Plant helps teams assess plant and vehicle condition prior to on-hire. Capture required pre-hire details, depot location, odometer or hours, and comprehensive visual checks. Document fuel and AdBlue levels, tyre condition, windscreen and mirror damage, and overall exterior cleanliness. Verify interior condition and key functions including seatbelts, wipers, radio, and horn. Confirm safety equipment such as fire extinguisher, first aid kit, safety triangles, isolation switch, beacon and work lights, reverse beeper, UHF radio, and alarms. Attach required documentation including risk assessment, operations manual, daily check sheets, and 12-month service history, and note service sticker details. Record attachments and ground engaging tools with photos and wear status. Include keys, signatures, and comments to complete the pre-hire process and ensure compliance and readiness.
by Chris Pountney, from the Community
Downloads: 10+
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Template
Porter Plant Pre-Hire Condition Report 2.0
This pre-hire condition report template helps Porter Plant and similar operators document the condition of vehicles and plant before hire. Record key details such as plant number, registration, kilometres or hours, inspection depot and location. Conduct a visual inspection for damage, windscreen and lens integrity, tyre condition, fuel and AdBlue levels, and cleanliness. Check interior items including seats, belts, wipers, and radio. Verify safety equipment like fire extinguisher, first aid kit, safety triangles, isolation switch, lights, horn, and reverse beeper. Confirm required documentation, service history, and service stickers. Capture attachments and ground engaging tools with photos and wear assessment. Include photos, comments, and obtain inspector signatures for accountability.
by James Saker, from the Community
Downloads: 0
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Template
Porter Plant Pre-Hire Condition Report 2.2
Use this pre-hire condition report to document the status of plant and vehicle equipment before it leaves the depot. Record photos, meter readings, fuel and AdBlue levels, tyre condition, cleanliness, and interior checks. Verify safety equipment, lights, beepers, radios, and required documents like risk assessments, service history, and manuals. Capture attachment details and G.E.T. wear, then add comments and signatures to confirm accountability and readiness for hire.
by Chris Pountney, from the Community
Downloads: 10+
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Porter Plant Off Hire Condition Report

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