Template

Multimedia Vehicle Inspection Checklist

by Enablement Team, from the Community

30+

Use this multimedia vehicle inspection checklist to document daily or monthly checks across your fleet. Record opening and closing mileage, capture photos and videos of defects, and verify cleanliness, licence disk visibility, tyre pressure and tread, lights and gauges, brakes, mirrors, fluids, exhaust, and safety equipment. Confirm presence of spare tyre and tools, note service status, and complete digital sign-off.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

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Daily Vehicle Check

Conduct a quick, reliable pre-use inspection of cars, vans, or trucks with this daily vehicle check template. Cover tyre tread (replace before 1.6 mm), lights and signals, mirrors, driver visibility, washers and wipers, horn, seat belts, steering, brakes and brake lights, wheel condition, battery and electrical concerns, fluid levels, service warning lights, leaks, and exhaust. Capture photos of tyre tread and any defects, note exterior and interior condition, verify emergency equipment, and record inspector name and comments. Use it to improve roadworthiness, compliance, and fleet safety.

by Chris Blair, from the Community

10+

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Template

Vehicle Inspection Record

This Vehicle Inspection Record template helps drivers and supervisors document pre-trip or routine checks across bodywork, windows and mirrors, interior safety equipment, tyres and pressures, electrical lights and signals, and ancillary items. Capture tyre tread and pressure readings, note defects, and sign off inspections to improve roadworthiness, compliance, and fleet safety.

by Paul Bridger, from the Community

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Fleet Vehicle Safety Checklist

Use this monthly fleet vehicle safety checklist to standardize pre-use and routine inspections across your fleet. Verify tyre pressure and tread depth, lights and indicators, windscreen and wipers, number plates and mirrors, horn and dashboard warnings, demisters, seatbelts, brakes and parking brake. Check onboard safety equipment including fire extinguisher and first aid kit BS8599 compliant, then review fluids such as coolant, engine oil, battery, brake and power steering fluid, and screen wash. Capture vehicle photos, note defects, raise actions with a line manager, and sign off with date, location, and mileage.

by Paul Owen, from the Community

10+

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Monthly Vehicle Safety Checklist

This monthly vehicle safety checklist helps drivers and fleet managers record essential checks and keep vehicles roadworthy and compliant. Capture vehicle details such as registration, make, mileage, driver, and inspection date. Inspect exterior condition, windows and mirrors, wipers, tires and tread, lights and signals, horn, and look for leaks. Verify fluid levels for engine oil, coolant, washer and brake or clutch fluids, and battery condition. Assess interior cleanliness, visibility, mirrors, seat belts, warning lights, foot and hand brakes. Log defects, add photos, set corrective actions, and sign off.

by Joseph Gresty, from the Community

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Template

Van Daily Pre-use Checklist

Conduct quick, DVSA-aligned checks before driving a company van. This daily pre-use checklist covers licence confirmation, mileage capture, fluid levels, battery condition, leaks, tyre tread and damage, exhaust smoke, seat belts, instrument warnings, steering and brakes, horn, lights and indicators, mirrors, windscreen condition, wipers and washers, body damage, and vehicle cleanliness. Verify the presence of a first aid kit and fire extinguisher, record defects, mark the vehicle safe or out of service, and sign off. Use it to standardize inspections and keep fleets compliant and roadworthy.

by Kirsty Mincher, from the Community

10+

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Template

Landscapes Vehicle Safety Checklist V2

This Landscapes Vehicle Checklist V2 helps crews complete a thorough daily inspection of fleet vehicles. Record vehicle details and take photos of the front, rear, sides, cab, and cargo area. Verify tyre condition and pressure, body damage, lights and indicators, windscreen, mirrors, and wipers. Check fluids including water and oil, and confirm the presence of handbooks, first aid kit, fire extinguisher, and insurance documents. Review interior and exterior cleanliness, secure racks and stored materials, seats and seatbelts, spare wheel, jack, and brace. Confirm vehicle ID numbers, How is my driving stickers, waste transfer note, and load security. Note defects, actions taken, and sign off to maintain fleet safety and compliance.

by Kymberley Havard, from the Community

70+

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