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Monthly Vehicle Check Sheet

by Maria Fuller, from the Community

This monthly vehicle check sheet helps drivers and supervisors record key safety and maintenance items to keep fleets roadworthy. Capture registration, mileage, preparer and date, then inspect oil, coolant, brake and power steering fluids, screenwash and AdBlue. Check tyre pressure and tread, lights, wheel nuts, glass condition, wipers, spare wheel, body damage, and service warning lights. Use the checklist to flag defects, support compliance, and schedule timely repairs across your fleet.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

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Vehicle Check Sheet - NPE-Tech NZ

This Vehicle Check Sheet helps drivers and inspectors complete pre-start and routine vehicle safety inspections. It covers site and inspector details, vehicle type and mileage, and checks for engine oil, brake fluid, power steering, washer fluid, coolant, tyre tread and condition, mirrors, headlights, brake lights, hand brake, indicators, steering, seat belts, heating, wipers and windscreen, cleanliness, first aid box, dashboard warning indicators, and vehicle body damage. Include notes on any defects and capture both the vehicle user and inspector signatures to support compliance and maintenance workflows.

by Steve O'Donoghue, from the Community

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Monthly Vehicle Safety Checklist

This monthly vehicle safety checklist helps drivers and fleet managers record essential checks and keep vehicles roadworthy and compliant. Capture vehicle details such as registration, make, mileage, driver, and inspection date. Inspect exterior condition, windows and mirrors, wipers, tires and tread, lights and signals, horn, and look for leaks. Verify fluid levels for engine oil, coolant, washer and brake or clutch fluids, and battery condition. Assess interior cleanliness, visibility, mirrors, seat belts, warning lights, foot and hand brakes. Log defects, add photos, set corrective actions, and sign off.

by Joseph Gresty, from the Community

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Daily Vehicle Check for Delivery Fleets

Use this daily vehicle check template to complete a quick pre-trip inspection for delivery and service vehicles. Verify cab cleanliness, first aid kit and fire extinguisher presence, fuel cards, horn, mirrors and windscreen, wipers and washers, oil and coolant levels, lights and indicators, steering and brakes, and tyre condition and wheel nuts. Capture comments and photos of any damage, record registration and odometer readings, and sign off to confirm roadworthiness. Standardize checks, schedule maintenance faster, and keep your fleet compliant and safe.

by Matthew Flanagan, from the Community

30+

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Fleet Vehicle Safety Checklist

Use this monthly fleet vehicle safety checklist to standardize pre-use and routine inspections across your fleet. Verify tyre pressure and tread depth, lights and indicators, windscreen and wipers, number plates and mirrors, horn and dashboard warnings, demisters, seatbelts, brakes and parking brake. Check onboard safety equipment including fire extinguisher and first aid kit BS8599 compliant, then review fluids such as coolant, engine oil, battery, brake and power steering fluid, and screen wash. Capture vehicle photos, note defects, raise actions with a line manager, and sign off with date, location, and mileage.

by Paul Owen, from the Community

10+

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Vehicle Check Sheet NPE-Tech NZ 2

Streamline pre-trip and daily vehicle inspections with this NPE-Tech NZ vehicle check sheet. Capture key safety checks including engine oil, brake fluid, power steering, washer fluid, coolant, tyre tread and condition, mirrors, headlights, brake lights, indicators, steering, seat belts, heating, wipers and windscreen, cleanliness, first aid kit, dashboard warning lights, and body damage. Record mileage and vehicle details, add notes about any defects, and obtain signatures from the vehicle user and inspector to ensure accountability and compliance.

by Steve O'Donoghue, from the Community

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Vehicle Inspection Checklist 2025

This 2025 vehicle inspection checklist helps drivers and fleet managers assess roadworthiness and safety. Sections cover registration and VIN details, mileage, exterior and interior checks, lights and indicators, wipers and windshield, AC and heating, horn and dash lights, cleanliness and first aid kit, tire tread and damage, underhood fluids including engine oil and brake fluid, spare tire, brake performance, and AdBlue. Use it to flag issues, record required actions, and schedule the next inspection to improve compliance and reduce downtime.

by Chloe Mills, from the Community

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