Template

Minibus Pre-Hire Checks

by Joshua Bond, from the Community

Use this minibus pre-hire checks template to complete essential inspections on the day of booking before handover to the driver. Cover external and internal vehicle checks including tires, fluids, lights, doors, windscreen, brakes, seat belts, wipers, horn, fuel level, first aid kit, fire extinguisher, passenger lift operation, and registration display. Record visible defects and confirm documentation and signatures to maintain safety, compliance, and roadworthiness for each hire.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
SWUTC Minibus Safety Checklist (V1.0)
This SWUTC Minibus Safety V1.0 checklist supports safe operation and compliance for community and educational transport. It guides pre-trip external, mechanical, and internal inspections, including lights, mirrors, tyres, windscreen, brakes, fluids, and washer levels. Verify seat belts, doors, seats, fire extinguisher pressure, and first-aid kit contents. Record vehicle details such as registration, mileage, fuel level, weather, MOT date, and display of the Section 19 Permit. Confirm breakdown information and vehicle technical details are available to the driver, note cleanliness, capture defects, and sign off inspections for accountability.
by Chris Payne, from the Community
Downloads: 10+
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Minibus Pre-Use Safety Checklist
This minibus checklist supports pre-use safety inspections before every journey. Record driver and vehicle details, trip date, destination, and mileage. Inspect critical items: oil and warning lights, fuel level, screen wash, wipers, mirrors and windows, tire condition, horn, headlights and brake lights. Confirm safety equipment is present and serviceable, including seat belts, a first aid kit, and a fire extinguisher. Verify key documents such as insurance, driving licence, and breakdown recovery details. Post-use, document any incidents or accidents and capture third-party details if applicable. Finish with a sign-off to confirm checks completed and any defects recorded for follow-up.
by Emma Snelling, from the Community
Downloads: 0
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Porter Plant Pre-Hire Condition Report
This pre-hire condition report template from Porter Plant helps teams assess plant and vehicle condition prior to on-hire. Capture required pre-hire details, depot location, odometer or hours, and comprehensive visual checks. Document fuel and AdBlue levels, tyre condition, windscreen and mirror damage, and overall exterior cleanliness. Verify interior condition and key functions including seatbelts, wipers, radio, and horn. Confirm safety equipment such as fire extinguisher, first aid kit, safety triangles, isolation switch, beacon and work lights, reverse beeper, UHF radio, and alarms. Attach required documentation including risk assessment, operations manual, daily check sheets, and 12-month service history, and note service sticker details. Record attachments and ground engaging tools with photos and wear status. Include keys, signatures, and comments to complete the pre-hire process and ensure compliance and readiness.
by Chris Pountney, from the Community
Downloads: 10+
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Template
Pre-Hire and Post-Hire Equipment Inspection
This template supports thorough inspections of plant and vehicles at the start and end of hire. It captures customer and asset details, on hire and off hire hours and dates, service due, location, and photos. Checklist items cover cleanliness, windows and mirrors, fuel, fire extinguisher, first aid kit, tyres or tracks, wheel chocks, documentation such as registration and service history, UHF radio operation, jack and safety triangles, lights, keys, and supplied attachments. It also lists extras including rear chain pins for tippers, D shackles, trailer plug adaptors, and ratchet straps or chains. Damage can be noted, and signatures are recorded for the hire company representative and the customer.
by Sam Hamze, from the Community
Downloads: 20+
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SWUTC Minibus Safety Checklist (V1.0)

This SWUTC Minibus Safety V1.0 checklist supports safe operation and compliance for community and educational transport. It guides pre-trip external, mechanical, and internal inspections, including lights, mirrors, tyres, windscreen, brakes, fluids, and washer levels. Verify seat belts, doors, seats, fire extinguisher pressure, and first-aid kit contents. Record vehicle details such as registration, mileage, fuel level, weather, MOT date, and display of the Section 19 Permit. Confirm breakdown information and vehicle technical details are available to the driver, note cleanliness, capture defects, and sign off inspections for accountability.

by Chris Payne, from the Community

10+

Get

Template

Minibus Pre-Use Safety Checklist

This minibus checklist supports pre-use safety inspections before every journey. Record driver and vehicle details, trip date, destination, and mileage. Inspect critical items: oil and warning lights, fuel level, screen wash, wipers, mirrors and windows, tire condition, horn, headlights and brake lights. Confirm safety equipment is present and serviceable, including seat belts, a first aid kit, and a fire extinguisher. Verify key documents such as insurance, driving licence, and breakdown recovery details. Post-use, document any incidents or accidents and capture third-party details if applicable. Finish with a sign-off to confirm checks completed and any defects recorded for follow-up.

by Emma Snelling, from the Community

Get

Template

Porter Plant Pre-Hire Condition Report

This pre-hire condition report template from Porter Plant helps teams assess plant and vehicle condition prior to on-hire. Capture required pre-hire details, depot location, odometer or hours, and comprehensive visual checks. Document fuel and AdBlue levels, tyre condition, windscreen and mirror damage, and overall exterior cleanliness. Verify interior condition and key functions including seatbelts, wipers, radio, and horn. Confirm safety equipment such as fire extinguisher, first aid kit, safety triangles, isolation switch, beacon and work lights, reverse beeper, UHF radio, and alarms. Attach required documentation including risk assessment, operations manual, daily check sheets, and 12-month service history, and note service sticker details. Record attachments and ground engaging tools with photos and wear status. Include keys, signatures, and comments to complete the pre-hire process and ensure compliance and readiness.

by Chris Pountney, from the Community

10+

Get

Template

Pre-Hire and Post-Hire Equipment Inspection

This template supports thorough inspections of plant and vehicles at the start and end of hire. It captures customer and asset details, on hire and off hire hours and dates, service due, location, and photos. Checklist items cover cleanliness, windows and mirrors, fuel, fire extinguisher, first aid kit, tyres or tracks, wheel chocks, documentation such as registration and service history, UHF radio operation, jack and safety triangles, lights, keys, and supplied attachments. It also lists extras including rear chain pins for tippers, D shackles, trailer plug adaptors, and ratchet straps or chains. Damage can be noted, and signatures are recorded for the hire company representative and the customer.

by Sam Hamze, from the Community

20+

Get

Minibus Pre-Hire Checks

About author

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SWUTC Minibus Safety Checklist (V1.0)

Minibus Pre-Use Safety Checklist

Porter Plant Pre-Hire Condition Report

Pre-Hire and Post-Hire Equipment Inspection

You might also like

SWUTC Minibus Safety Checklist (V1.0)

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Porter Plant Pre-Hire Condition Report

Pre-Hire and Post-Hire Equipment Inspection